As the Project Coordinator you will be involved in:

Responsibilities

- Coordination & Administrative Support
- Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
- Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
- Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
- Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
- Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
- Provide day‑to‑day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
- Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
- Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
- Project Controls, Reporting & Systems Management
- Initiate and track vendor POs, change orders, and related approvals.
- Monitor contract and change‑order progress from submission through final approval.
- Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
- Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
- Track all project deliverables and ensure consistent follow‑up with stakeholders to drive completion
- Develop and maintain high‑quality reports, dashboards, and presentations for internal teams and external stakeholders
- Prepare clear,



professional written communications, summaries, and status updates
- Ensure all project documentation is properly organized, version‑controlled, and up to date in project systems
- Documentation, Compliance & Administrative Support
- Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
- Identify opportunities to improve processes, workflows, and documentation practices
- Assist with establishing effective project governance, processes and systems to be utilized throughout project.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
- Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
- Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
- Track financial commitments, purchase orders, and change orders, and monitor approval processes
- Assist with reconciliation of financial tracking and cash flow reporting
- Communication & Stakeholder Coordination
- Maintain effective record‑keeping and communication of project outputs to all stakeholders.
- Transcribe meeting minutes, track action items, and drive follow‑up to closure.
- Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
- Maintain detailed records of project communications and outputs
- Coordinate and support meetings, including agenda preparation, documentation,



and follow‑up tracking
- Team Support & Cross‑Functional Collaboration
- Assist with both generalist and technical tasks as they arise across the project.
- Work collaboratively with internal colleagues and client teams to support project delivery.

Requirements

- Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
- Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments
- Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required.
- Solid understanding of project management methodologies and best practices.
- Strong organizational and time-management skills, with the ability to prioritize effectively
- Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders.
- Bachelor's degree in Engineering, Architecture, Construction Management, or a related field.
- PMP certification is highly desirable.
- Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project.
- Strong aptitude for numbers, technology, and web‑based data platforms.
- Experience with document management workflows, activity tracking systems, and visual reporting tools.
- Confident and comfortable in client‑facing roles.

What's in it for you...

Advantages

- 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Ann

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📌 Project Coordinator (Edmonton)
🏢 Turnertownsend
📍 Edmonton