Role Purpose
This role exists to buy back time for the Principal Lawyer and CFO by:

Removing operational, administrative, and coordination burdens

Structuring internal communication and execution

Ensuring nothing discussed, assigned, or decided is ever lost

This is not a passive assistant role.

This is an execution, coordination, and control function .

Reporting Structure
Reports directly to:

Principal Lawyer (transitioning to Managing Partner)

CFO

Workscross-functionally with:

Operations Manager

HR

Marketing / BD

Legal team

Core Mandate
Ensure that every meeting, decision, and initiative turns into structured execution.

Key Responsibilities
1. Meeting Intelligence & Execution Control

Attend all key internal and external meetings

Take structured, decision-oriented minutes (not transcripts)

Identify:

Decisions made

Tasks assigned

Deadlines

Responsible parties

Store all records in a centralized, retrievable systems

Output standard: If leadership disappears for 2 weeks, nothing is lost.

2. Task & Workflow Management (Asana Owner)

Input all tasks into Asana immediatelyafter meetings

Assign tasks, deadlines, and owners

Follow up with team members on completion

Maintain:

Clean task boards

Priority alignment

Execution visibility

You are effectively the firm’s execution tracker

3. Pre-Meeting Briefings (Critical Function)
Before every key meeting prepare a 1-page briefing note including:

Context of the meeting

Key issues / decisionsrequired

Background data or documents

Risks / sensitivities

Suggested talking points

4.



Agenda & Communication Structuring

Draft meeting agendas in advance

Ensure meetings are:

Focused

Time-efficient

Outcome-driven

Push back when meetings lack clarity:"What is the objective of this meeting?"

5. Founder’s Office Support (Ad Hoc but High Impact)
Operational Support

Light data entry (whenrequired)

Organizing physical and digital workspace

Managing incoming calls / routing

Research & Intelligence

Industryand otherresearch for meetings

Systemized organization of workflow and workload

Quick turnaroundto stakeholders and parties involved

KPI & Reporting Oversight

Review reports from:

Operations

Marketing

Finance

Flag:

Irregularities

Missing data

Performance deviations

What Success Looks Like

Leadership spends significantly less time on coordination

No task is “forgotten”

Meetings become:

Shorter

More focused

Decision-driven

Teams become more accountable because someone is tracking everything

Ideal Candidate Profile
Must Have:

Extremely organized and detail-oriented

Robust written communication (this is critical)

Ability to think in structure, not chaos

Comfortable working in high-performance environments

Solid Advantage:

Experience supporting executives or founders

Familiarity with legal / professional services environment

Experience with task management tools

Compensation Structure

Base: $65K – $85K

Performance bonus tied to:

Execution reliability

Team feedback

Reduction in leadership workload

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📌 Executive Assistant (Ontario)
🏢 ME Law PC
📍 Ontario