Administrative & Marketing Coordinator
Position Summary
The Administrative & Marketing Coordinator provides direct support to the Executive Team, with a primary focus on enabling their effectiveness in both internal operations and external visibility.
This role combines executive‑level administrative support with hands‑on coordination of the leadership team’s social media presence and external outreach activities while also lending support for office administration and employee engagement. The position is suited to someone who is organized, proactive, and comfortable supporting senior executives in both operational and externally facing work.
Key Responsibilities
Executive Marketing & External Presence
Support members of the Executive Team in maintaining and developing their professional social media presence
Assist in drafting, organizing, and scheduling content aligned with leadership messaging and market positioning
Monitor and track engagement on social platforms and organize basic reporting
Help identify opportunities for the executive team to increase visibility through media, industry events, and external outreach
Coordinate outreach activities with customers, partners, industry contacts, and relevant government stakeholders
Assist in identifying and organizing potential engagement opportunities with government bodies, industry associations, and public agencies
Support preparation of communications, briefing materials, or summaries for meetings with external and government stakeholders
Maintain organized records of contacts, outreach initiatives, and follow‑ups
HR & Office Administration




Provide direct administrative support to the CEO and President
Manage calendars, meeting coordination, and travel arrangements
Greet visitors and act as a professional point of contact for the office
Maintain office supplies and coordinate basic office operations
Support the Director of HR, People & Engagement with internal communications, employee engagement initiatives, recruitment marketing, onboarding coordination, training administration, and company culture activities.
Provide organizational and logistical support for company events, leadership activities, and internal milestones
Maintain organized documentation and files
Qualifications & Experience
Experience in a marketing coordinator, marketing assistant, executive assistant, employee engagement, communications, or similar role with a min of 3 years
Strong written communication skills, including the ability to prepare clear and professional correspondence, social media content, internal communications, and stakeholder outreach materials
Familiarity with social media platforms, content coordination, and basic digital marketing practices - with a min of 3 years
Experience planning or supporting employee engagement initiatives, internal events, employee recognition programs,



or workplace culture activities.
Strong organizational and time-management skills, with the ability to manage multiple priorities and projects simultaneously
Comfortable interacting with a wide range of stakeholders, including employees, customers, industry partners, government contacts, and senior executives
Ability to coordinate events, meetings, and engagement activities with strong attention to detail
Proficient with Microsoft Office tools
Experience with social media management, email marketing, graphic design, or content creation tools is considered an asset
Comfortable working directly with senior leadership and handling confidential information with professionalism and discretion
Personal Attributes
Highly organized and reliable
Professional and discreet in handling executive and external matters
Confident working on externally visible communications
Proactive and able to translate direction into action
Interested in developing marketing, communications, and stakeholder engagement
Salary Range: $60,000 - $65,000
Pay: $60,000.00 per year
Perks:
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care
Ability to commute/relocate:
North York, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
What is the highest level of education you have completed?
Experience:
Marketing, exec assistant, communications: 3 years (required)
Work Location: In person

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📌 Administrative & Marketing Coordinator (Ontario)
🏢 Lind Equipment
📍 Ontario