Ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level

Draw upon practical and specialist knowledge of business support processes and procedures

Provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment

Provide support on business planning, and detailed budget analysis, planning, tracking and reporting

Support the divisional Vice President by conducting diverse and complex business support analysis and coordination activities

Provide the divisional Vice President with the appropriate meeting materials

Proactively resolve complex, confidential, sensitive, moderate to high risk business support issues

Develop and maintain sensitive, diplomatic and strong working relationships with internal and external customers

Provide support to the divisional leadership team by attending the appropriate meetings and creating meeting agendas

Handle the preparation of minutes and establishment of deadlines for action

Coordinate, prepare and gather information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports

Responsible for administrative support processes including management of incoming correspondence and inquiries

Participate in business planning and provides detailed budget analysis, planning, tracking and reporting

Make recommendations for recent approaches to business support work and broader issues resolution.

Requirements

Post-secondary business education

5-7 years progressively responsible related experience

At least five years’ experience in a senior executive support role

Business project management experience, budgeting and business planning exposure

Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process





Experience and understanding of procurement and invoicing processes

Experience with travel and event/meeting planning

Records management experience and understanding of process

An equivalent combination of education and experience may be considered.

Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation

Proven ability to work collaboratively

Proven ability in relationship management

Demonstrated client/customer service

Demonstrated team work, coaching and mentoring abilities

Proved executive-level support and adherence to confidentiality and sensitivity issues experience

Proficient skills in prioritization and scheduling

Time management and multi-tasking skills

Intermediate skills and understanding of project management and execution

Basic knowledge of SAP

Verbal/written communication and interpersonal skills

Problem solving and analytical thinking/innovation

General business acumen

General office computer systems skills

Initiative and desire for continuous improvement.

Core Competencies
Demonstrates expertise in executive-level administrative support, including business planning, budget analysis, and relationship management. Proficient in coordinating complex tasks while maintaining confidentiality and exercising political sensitivity.

Highest-signal resume keywords

Executive-Level Support

Business Project Management

Budget Analysis

Relationship Management

Time Management

ATS Optimization Keywords
Hard Skills

Business Planning

Budgeting

Financial Statement Analysis

Procurement Processes

Invoicing Processes

Records Management

Report Generation

Presentation Creation

Project Management

SAP

Soft Skills

Customer Service

Collaboration

Coaching

Mentoring

Problem Solving

Industry Keywords

Business Support Processes

Administrative Support

Confidentiality

Political Sensitivity

Meeting Planning

Tools & Technologies

General Office Computer Systems

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📌 Executive Assistant (British Columbia)
🏢 Jobtailor
📍 British Columbia