Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Rates & Billing Compliance Administrator to join the Finance & Accounting department in the Toronto office.

Reporting to the Manager, Billing, the Rates & Billing Compliance Administrator will be responsible for assisting the Billing Compliance team with various administrative requests related to rate renewals, compliance with outside counsel guidelines and ad-hoc e-billing compliance requests.

Primary responsibilities include, but are not limited to:

Determining appropriate rates to use on clients and/or matters to ensure they are consistent with engagement letters or previously negotiated agreements

Ensuring accurate and timely setup and maintenance of client/matter rates in both the accounting system and e-billing vendor platforms

Liaising with clients on rate submissions through e-billing vendor platforms and resolving outstanding issues

Administering annual client-rate renewals

Liaising with management from the Pricing and Finance teams to obtain new rates and client/matter agreements and ensuring submissions are completed before deadlines

Reviewing new timekeeper rates monthly to ensure accuracy for monthly billing

Implementing and maintaining all rate sets and structures in Aderant

Acting as an expert in rates management and rate structures in Aderant to support the billing process and providing guidance to the Billing and E-Billing team regarding rates





Reviewing outside counsel guidelines for all clients and assisting with creating/maintaining client-appropriate rules in Aderant

Responding to routine questions and providing information regarding rates and special fee arrangements

Ad hoc requests and project, as directed by the Manager, Billing

Qualifications
Education/Experience:

Post-secondary education in accounting or finance is required

Minimum of two years of related work experience, preferably within a professional services firm

Experience with Aderant is preferred

Skills/Abilities:

Client-service oriented, with strong verbal and written communication skills and the ability to interact with individuals at all organizational levels

Ability to perform at high levels in a fast-paced, deadline-driven work environment and successfully adapt to changing priorities and work demands

Strong attention to detail and efficiency and organizational skills

Advanced knowledge of Microsoft Word and Excel

Experience with e-billing platforms (i.e., Legal Tracker, CounselLink, TyMetrix, etc.)

Knowledge of SQL is an asset but not required

Proactive, with the ability to work both independently and collaboratively within a team setting

Highly analytical problem solver and strong understanding of advanced data functions





Experience with professional services billing systems (i.e., Aderant, Elite) is considered an asset

Flexibility to work overtime when necessary

Compensation
The anticipated annual salary for the Rates & Billing Compliance Administrator position is $70,000 - $80,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Other Relevant Application Information
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are
At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

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📌 Rates & Billing Compliance Administrator (Ontario)
🏢 Blake, Cassels & Graydon
📍 Ontario