We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is vital in supporting our daily operations through efficient administrative and financial tasks. The ideal candidate will have experience with accounting software and possess strong multitasking skills to ensure smooth office functions and accurate financial record-keeping.
Duties
Manage and maintain financial records using accounting software such as QuickBooks.
Handle accounts payable and accounts receivable processes
Perform account reconciliation and bank reconciliation to ensure accuracy of financial data
Assist with bookkeeping tasks, including data entry and document organization
Support payroll processing and related administrative functions
Maintain organized records of invoices, receipts, and other financial documents
Assist in budget planning and monitoring expenses to support financial health of the organization
Provide general administrative support including scheduling, correspondence, and document management
Experience
Proven experience with accounting software such as QuickBooks is required
Knowledge of accounting principles, payroll processing, and bookkeeping practices is essential
Experience in account reconciliation, bank reconciliation, and account analysis is highly desirable
Prior experience in administrative support roles with a focus on financial tasks is preferred
Robust organizational skills and attention to detail are necessary for success in this role
Ability to multitask efficiently in a fast-paced workplace is important
This position offers an opportunity to contribute significantly to our organization’s financial operations while developing your skills within a qualified setting. We are willing to train a beginner for this role; however, an accounting diploma is mandatory for all applicants.