Responsible for the management of the Trial Master File (TMF) content and associated processes during the study life cycle from study setup to transfer/archiving. Work in partnership with study teams during periodic file reviews and audits to address findings related to theTMF. Manage access and organization of the controlled electronic file repository, in line with the defined file structure and accessmanagement framework. Work proactively and successfully within a cross‑functional team. Communicate and promote department andcompany goals and practices. Interact with stakeholders in a way that fosters a positive working atmosphere and encompasses aprofessional and helpful attitude. Time allocated may be adjusted based on need.
Positions Available: 2; Note this position is cross‑listed in multiple countries.
Job Title: TMF Associate
Employment Type: Full time, Permanent
Job Reports To: Manager, TMF Operations
Department/Unit Name: TMF Operations
Job Summary Responsible for the management of the Trial Master File (TMF) content and associated processes during the study life cycle from study setup to transfer/archiving. Work in partnership with study teams during periodic file reviews and audits to address findings related to theTMF. Manage access and organization of the controlled electronic file repository, in line with the defined file structure and accessmanagement framework. Work proactively and successfully within a cross‑functional team. Communicate and promote department andcompany goals and practices. Interact with stakeholders in a way that fosters a positive working atmosphere and encompasses aprofessional and helpful attitude. Time allocated may be adjusted based on need.
Service Delivery Serveas the primary TMF contact for assigned studies




Ensure TMF is completeand “inspection ready” throughout study lifecycle and documents are filed contemporaneously
Work with Team Leadto create study specific TMF management and oversight documents (e.g., File Index, Expected Document Lists and TMF Management Plan) in alignment with study
Develop and maintainstudy-specific work instructions, as needed
Utilizeorganization skills to maintain a quality control schedule and perform periodic inventories of study TMF to ensure completeness
Review andcommunicate out-of-scope and/or incomplete documents to study teams; escalating as needed
Reconcile expecteddocument lists based on study events and milestones
Prioritizeand resolve TMF help desk tickets; may include triaging activities
Provide study specificTMF training to internal and/or external stakeholders, as needed
Process andreview documents, following applicable scanning and best practices and bestpractices, and applying ALCOA principles appropriately
Fileand retrieve TMF documents in a timely manner
Department Support Complete routine administrative tasks in a timely manner (e.g., timesheets, metrics)
Participate in discussions, decisions and sharing of knowledge in department meetings, periodic presentations, and smaller working groups
Seek opportunities to assist in the development, implementation and maintenance of internal systems (e.g.,



databases used to manage records)
Provide mentorship and training to junior level staff
Propose suggestions and work on the development and maintenance of department quality system documents to improve efficiencies
Qualifications The successful candidate will possess a college diploma/degree and 1-3 years of relative related experience or on going training. They will have an understanding of TMF organization, implementation, and archival including relevant regulations and guidance to assure quality and integrity of TMFs. Have the ability to incorporate the principles of ALCOA in relation to TMF oversight. Utilize skills in time management and problem‑solving. Identify challenges and problems and take the initiative to identify solutions. Demonstrated computer literacy, proven functional knowledge of Microsoft packages and potential to develop
Working Conditions - Home based, with the ability to go into office occasionally if needed.
*Accommodations for persons with disabilities are available on request in respect of all aspects of the recruitment and selection lifecycle. Requests can be directed to [email protected]
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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📌 TMF Associate (Ontario)
🏢 Alimentiv
📍 Ontario