Accounts Payable Specialist Mississauga, ON, Canada — Full-Time In Office
About the Opportunity Our client is a growing construction-sector organization with operations across construction management, equipment, real estate, and related services. As they expand, they're adding an Accounts Payable Specialist to their finance team in Mississauga. The team values innovation, integrity, collaboration, and strong execution.
The Role A hands-on role at the core of the company's finance function, owning the full AP cycle across multiple entities and working closely with project teams, trades, and vendors. Ideal for someone detail-oriented, fast-paced, and comfortable taking ownership.
Key Responsibilities Accounts Payable
Process vendor and trade invoices across multiple entities
Manage AP postings in cloud-based accounting software
Monitor AP inboxes and handle vendor inquiries
Process utility bills and recurring invoices
Track PO and invoice approval status
Reconcile vendor statements and resolve discrepancies
Reconcile corporate card and employee expense reports
Run payment cycles per agreed terms
Monitor AP aging and escalates overdue items
Support year-end audit documentation
Vendor Management
Set up and maintain vendor profiles across systems
Update vendor banking details in the online banking platform
Keep vendor files organized across entities
Billing Support




Issue monthly recurring invoices for affiliated companies
Support routine billing cycles
Month-End & Compliance
Confirm approvals ahead of month-end close
Post recurring journal entries
Reconcile intercompany GL accounts
Compile annual T5018 subcontractor data
Support year-end close with reconciled, audit-ready AP records
Take on added duties as the role grows
What You Bring Experience
Post-secondary education in Accounting/Business/Finance, plus 3–5 years of AP or accounting experience
Solid grasp of AP, vendor management, and month-end processes
Skills
Detail-oriented with strong accuracy
Able to manage high volumes and shifting priorities
Proficient in QuickBooks or similar
Strong Excel, Word, Outlook, Teams skills
Strong communication and vendor relationship skills
Organized, process-driven, self-directed
Nice to Have
Construction or multi-entity experience
Familiarity with construction accounting/ERP software
Experience with holdback invoicing and trade payments
Knowledge of T5018 reporting
What's Offered Competitive pay and benefits (health, dental, RRSP match)
Family assistance program
Generous vacation and personal days
Career development
Employee discounts, wellness and recognition programs
Team and community events

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📌 Accounts Payable Specialist - Construction - Mississauga (Ontario)
🏢 Newlands Group
📍 Ontario