Senior Program Assistant, St. Paul's Hospital and Colorectal Surgery
Job Category: CUPE 2950
Job Profile: CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)
Department: Education Programs Administration | Department of Surgery | Faculty of Medicine
Compensation Range: $4,739.00 - $5,102.00 CAD Monthly
Posting End Date: August 27, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date: Ongoing
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY The Senior Program Assistant provides administrative support to the General Surgery Program at St. Paul's Hospital (SPH) and the Colorectal Surgery Program within the Department of Surgery. The Colorectal Surgery Residency Program is a two-year subspecialty program.
ORGANIZATIONAL STATUS The UBC Faculty of Medicine Department of Surgery educates students at the undergraduate, graduate and postgraduate levels, and pursues research to make innovative advancements in knowledge and practice to improve health. The Department consists of more than 600 physicians, surgeons, scientists and educators and over 70 administrative, research and technical staff, distributed across British Columbia. There are nine divisions in the following specialties: Cardiac Surgery, General Surgery, Neurosurgery, Otolaryngology, Pediatric Surgery,



Plastic Surgery, Radiation Oncology, Thoracic Surgery and Vascular Surgery. The Department is also home to the Branch for Global Surgical Care (BGSC).
WORK PERFORMED SPH Support Clinical and Educational Activities Provides administrative support for clinical and educational activities at SPH
Coordinates annual rotation schedule for medical students, General Surgery and off-service residents, visiting elective residents and Colorectal Surgery residents
Liaises with General Surgery and Vascular Surgery Lead Residents and other administrative staff regarding residents, medical students and faculty call schedule
Coordinates and distributes call schedules for medical students, General Surgery and Vascular Surgery residents and faculty, visiting elective residents and Colorectal Surgery residents
Assists with orientation for recent trainees, including arrangements for ID card, network ID and hospital access and necessary documentation
Support for Clinical Faculty Provides administrative supports for General Surgery SPH Site Leads
Tracks faculty teaching and payments in TTPS
Colorectal Surgery Program Administration Administers the program in compliance with institutional and accreditation standards




Supports the Program Director, program committees, residents and faculty in day-to-day operations and during meetings and events
Facilitates communications between the Program Director, residents, program committees, faculty and external agencies
Administers annual resident selection through the Canadian Residency Matching Service
Coordinates information on different systems and platforms
Acts as the primary contact for visiting elective residents
Accreditation and Reviews Monitors the program's compliance with the RCPSC accreditation requirements
Ensures all residents and faculty complete the necessary evaluations, including milestones and competency-based assessments
Assists the Program Director with the completion of the CanAMS electronic documentation system as mandated by the RCPSC accreditation process to ensure compliance with deadlines
Assists the Program Director with communication and education of faculty and residents about internal and national policies, procedures and accreditation standards
Works with the UBC Postgraduate Medical Education (PGME) Dean's Office to schedule onsite survey visits, including internal and external reviews
Clinical Placement Assists the Program Director with resident rotation schedule and visiting elective inquiries
Coordinates all rotation information on One45
Compiles evaluation reports for the Program Director
Competency by Design Supports the Program Director in Competency by Design (CBD): monitoring resident process, managing assessment data an

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📌 Senior Program Assistant, St. Paul’s Hospital and Colorectal Surgery (British Columbia)
🏢 UBC
📍 British Columbia