Under direction from the Office Manager, the Office Administrator AP, is responsible primarily for the day-to-day accounts payable administration of the branch involving data management, running reports, creation and maintaining PO’s, supplier and vendor accounts, purchasing, and billing. This position will be required to interact with Internal and External customers/suppliers and provide information in response to inquiries of service issues, deficiency’s and to handle, resolve and delegate such customer inquiries and complaints.

Key Responsibilities:

Enter data into company operational management system (OMS) for invoicing

Maintain accurate recurring payable schedule

Complete various month-end and year-end reconciliations

Scan and process operational documents in database management system

Verify invoices with packing slips and work orders

Create, receive and maintain POs via database management system

Reconciles payments against POs

Investigate and resolve supplier/vendor invoicing discrepancies and provide back up to site management

Filing completed Bill of Lading and invoices.

Assist with updates to OMS system for pricing annually or when contracts expire

Follow up with Operations when information is missing (i.e. weights, hours/times)

Understand the specific needs of clients to correctly send documents to clients as required and upon request

Vendors:

Clients

OMS - Stewardship billing, scanning all stewardship work orders into the system

Answer phone calls/emails and respond to customer inquiries in a professional and timely manner.

Assist with procurement and purchasing as required.

Other tasks as assigned.

Knowledge, Skills & Competencies:

College graduate in Accounting Office Administration or similar area of study

At least 2 years with accounting/bookkeeping experience





Must have previous experience using Microsoft Office, especially Excel

Previous accounting, bookkeeping experience with operating systems (ie. ETS (Expenditure Tracking System), SAP, Workday, Sage type knowledge is an asset

Previous Waste Management experience is an asset

Strong interpersonal skills and ability to develop and foster relationship growth in a qualified setting.

Capable of empathetic listening and conflict resolution in a fast paced and high-volume environment.

Desire and motivation to gain knowledge about the industry in multiple facets to develop professional skills within the waste management space

Excellent communication skills in oral and written English.

Strong listening, negotiation, presentation, and client facing ability.

Ability to independently resolve problems within one’s scope of authority and understanding of when to elevate to superiors.

Overtime during certain peak seasons is required

#GFLTalent

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position.

Please note that GFL does not provide visa sponsorship
for this position. Valid work authorization in the country where the job is located is required.Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

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📌 Accounts Payable Office Administrator (Ontario)
🏢 GFL Environmental
📍 Ontario