As the Project Coordinator you will be involved in:
Responsibilities Coordination & Administrative Support
Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
Provide day‑to‑day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
Project Controls, Reporting & Systems Management
Initiate and track vendor POs, change orders, and related approvals.
Monitor contract and change‑order progress from submission through final approval.
Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
Track all project deliverables and ensure consistent follow‑up with stakeholders to drive completion
Develop and maintain high‑quality reports, dashboards, and presentations for internal teams and external stakeholders
Prepare clear,



professional written communications, summaries, and status updates
Ensure all project documentation is properly organized, version‑controlled, and up to date in project systems
Documentation, Compliance & Administrative Support
Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
Identify opportunities to improve processes, workflows, and documentation practices
Assist with establishing effective project governance, processes and systems to be utilized throughout project.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
Track financial commitments, purchase orders, and change orders, and monitor approval processes
Assist with reconciliation of financial tracking and cash flow reporting
Communication & Stakeholder Coordination
Maintain effective record‑keeping and communication of project outputs to all stakeholders.
Transcribe meeting minutes, track action items, and drive follow‑up to closure.
Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
Maintain detailed records of project communications and outputs
Coordinate and support meetings, including agenda preparation, documentation,



and follow‑up tracking
Team Support & Cross‑Functional Collaboration
Assist with both generalist and technical tasks as they arise across the project.
Work collaboratively with internal colleagues and client teams to support project delivery.
Requirements Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments
Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required.
Solid understanding of project management methodologies and best practices.
Strong organizational and time-management skills, with the ability to prioritize effectively
Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders.
Bachelor's degree in Engineering, Architecture, Construction Management, or a related field.
PMP certification is highly desirable.
Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project.
Strong aptitude for numbers, technology, and web‑based data platforms.
Experience with document management workflows, activity tracking systems, and visual reporting tools.
Confident and comfortable in client‑facing roles.
What's in it for you...
Advantages 100% covered health and dental benefits for you and your dependents (including paramedical services)
Health spending account, to top up expenses not covered in the benefits program
RRSP option with company matching
Ann

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📌 Project Coordinator (Alberta)
🏢 Turnertownsend
📍 Alberta