Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, August 26, 2026, for the Administrative Assistant with Diabetes Wellness Program, Wellbeing. The Six Nations of the Grand River Application for Employment Form, Job Posting, and Job Description are available for printing from the www.greatsn.com website. Online applications are accepted through My Job Search. NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY:
PURPOSE & SCOPE OF THE POSITION:
To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Diabetes Wellness Program with the Clinical Supervisor. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Health Services.

Type
Full-Time

Closing Date
August 26, 2026

Hours of Work
35 hours per week

Wage
Min. $46,300

*A competitive compensation package will be offered commensurate with qualifications. *

BASIC QUALIFICATIONS:

Graduate of Post-Secondary School in office administration and two years of equivalent experience

High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record

Strong organizational and time management skills.

Strong interpersonal, verbal and written communication skills.

Understands the importance of confidentiality. Ability to work with tact and discretion.

Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.

POSITION DESCRIPTION

POSITION TITLE:
Administrative Assistant

REPORTING RELATIONSHIP:
Reports to and works under the direction and supervision of the Clinical Supervisor, Diabetes Wellness Program, Department of Well-Being, Six Nations of the Grand River Elected Council.

PURPOSE & SCOPE OF THE POSITION:
To provide administrative and technical support in assessing, developing, implementing and reviewing the goals and objectives of the Diabetes Wellness Program with the Clinical Supervisor. Support includes implementation and maintenance of processes that facilitate program delivery while working within the administrative policies and procedures established for Six Nations Health Services.

KEY DUTIES & RESPONSIBILITIES:
Technical Functions:

Analyzes incoming and outgoing memoranda, submissions, reports and prepares and coordinates submissions of summary briefs and reports to the Clinical Supervisor





Ensures there is timely flow of information amongst all program staff.

Provision of administrative support

Maintains attendance summaries for all program staff

Maintains financial tracking sheets for all program budgets

Minute taking during meetings as required

Greeting and communicating with clients and community members

Types, files, distributes, photocopies, faxes, emails written materials necessary to maintain files

Provision of programming support

Ensures that regular logs are being maintained i.e. traditional medicine tracking

Complies with established safety precautions and standards, infection control procedures for waiting area

Communications Functions:

Attends staff meetings for the Diabetes Wellness Program. Prepares the agendas and takes minutes

Attends the Falls Prevention Subcommittee as the Recorder.

Provides leadership in assessing and identifying any problems or trends and suggests recent and/or alternative solutions to facilitate resolutions to problems

Coordinates all areas of administration pertaining to the effective and efficient administration and operation of the Team Manager

Employs appropriate communication skills when interacting with other staff

Follows procedures for reporting hazardous conditions, equipment and incidents

Ensures privacy is maintained in accordance with relevant regulations

Communicates regularly with the Team Manager of the Diabetes Wellness Program

Administrative Functions:

Types and distribute correspondence, minutes, letters and briefing notes as required

Maintains schedules and coordinates meetings

Maintains filing and organization of administrative paperwork i.e. briefing notes, financial reports, letters, manuals, etc.

Reviews all budgets, financial statements and reports in support of the delivery of services and programs of the Diabetes Wellness Program

Reviews accounts payable, general disbursements for staff, develops and maintains documentation for respective funding agencies

Manages orders for supplies and equipment

Tracks materials, supplies and equipment orders pending and completed

Maintains and ensures orders for clinical supplies are completed monthly

Maintains and ensures orders for office supplies are completed monthly





Ensures orders are completed in a timely fashion and works with Administrative Assistant to maintain records of accounts

Assists in opening and maintaining accounts with suppliers

Other Functions:

Performs other job related duties as may reasonably be required by the Clinical Supervisor of the Diabetes Wellness Program.

Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services.

WORKING CONDITIONS:
Working has a high profile, extensive public contact and is subject to deadlines and interruptions.

Work may at times be subject to unscheduled hours and out of office sessions.

WORKING RELATIONSHIPS:
With the Clinical Supervisor
Receives direction, guidance, encouragement; discusses plans and priorities.

With Other Staff
Promotes courtesy, co-operation and teamwork with all staff.

With External Agencies
Represents and promotes Six Nations interests relative to Wellbeing; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

With the Public
Represents and promotes the Wellbeing interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.

KNOWLEDGE AND SKILLS:

Graduate of Post-Secondary School in office administration and two years of equivalent experience

High level of computer skills – Microsoft Office Word & Excel, Electronic Medical Record

Strong organizational and time management skills.

Strong interpersonal, verbal and written communication skills.

Understands the importance of confidentiality. Ability to work with tact and discretion.

Good knowledge of the Six Nations Community and highly sensitive to Six Nations culture.

Other Related Skills:

Relate effectively with people of all ages and their families/caregivers

Able to work independently and work cooperatively with other service providers.

Experience with Electronic Medical Records.

IMPACT OF ERROR:
Errors in judgement and in the conduct of duties could lead to loss credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Wellbeing, Human Services Committee, Six Nations of the Grand River Elected Council, Government Agencies and the public.

CONTROL:
Guiding principles set by Wellbeing Department and Six Nations of the Grand River Elected Council. Works within the administrative policies and procedures established by the Six Nations Elected Council for the Health Services Department and other legislation provided by the respective governments.

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📌 152-26-5 Administrative Assistant (Ontario)
🏢 Six Nations Of The Grand River
📍 Ontario