Portfolio Coordinator/Associate, Hardtech
Position Profile: Portfolio Coordinator/Associate, Hardtech
As a key part of ventureLab’s Founder Success team, the Portfolio Coordinator / Associate will report to the Director Portfolio Management. The incumbent will support in driving the success of Hardtech portfolio ventures, owning the coordination of company onboarding into the portfolio, as well as the execution of programming- organizing relevant seminars and events. The incumbent will manage input of portfolio related data as well as contribute data and narrative to funder or partner reports.
Key Responsibilities Supports company onboarding
Coordinates program delivery (ie organizing seminars and workshops with guidance from Portfolio Manager)
Ensures data is accurately uploaded to Salesforce for company engagement with ventureLAB programs and services
Collects data and drafts narrative reporting for funder reports.
Matches portfolio companies with additional relevant internal services (ie Advisors, Investor Readiness, IP etc)
Building relationships with founders, while understanding their target milestones to be able share relevant opportunities
Begin to develop sector knowledge, work with PM to develop startup milestones and work to collect relevant inputs for startup milestones
Overseeing the delivery of specified programs as needed (such as EIF).
What does Success look like? Founder-facing sessions and events are organized, invitations and registrations are managed in timely and transparent way




Clean and current data in Salesforce for the company portfolio- creating reports that show portfolio progress to be shared internally.
Inputs for internal and external reporting are clear, concise, timely and accurate
Role Requirements 1-3 years of progressive experience in one or more of the following: Startup programs, accelerators, or innovation hubs
Management consulting, strategy, or commercialization advisory

Demonstrated experience working directly with startups or scaleups, either as: A founder or early employee
A service provider delivering commercialization, growth, or market-entry support
Strong customer service orientation

Strong attention to detail
Competence with data collection and reporting
Bachelor’s degree in a relevant discipline (business, engineering, economics, international relations, or related field)
Preferred/Asset Qualifications Direct exposure to: Experience in Hardtech, medtech, semiconductors, or advanced manufacturing and AI
Familiarity with Canadian innovation programs (e.g., IRAP, OVIN, OCI, FedDev, Trade Commissioner Service)
Experience working within or alongside publicly funded organizations with reporting and accountability requirements

Type of Role : Full Time
Compensation : Base Pay 40K to 43K Annually + Perks
On Site requirement – Hybrid. Minimum 2 days in office at Markham
In accordance with the Ontario Employment Standards Act, ventureLAB confirms that we do not use artificial intelligence (AI) or automated systems to screen, assess, or select applicants. Please note that this job posting is to fill an existing role within our organization. Every application is reviewed directly by our recruitment team.

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📌 Portfolio Coordinator / Associate, Hardtech (Ontario)
🏢 ventureLAB
📍 Ontario