ADS Level 7 - Administrative Assistant - Faculty of Medicine Competition Number:
138E26
Position Type:
Staff Position
Closing Date:
Aug 23, 2026
Date of Posting:
Aug 13, 2026
Department:
Faculty of Medicine
Position:
Contract:
Full-Time Permanent Position
Hours of Work:
37.5 hours per week
$69,804 to $76,440 per annum, as per CUPE 1870
The Faculty of Medicine is seeking an administrative assistant to provide administrative and operational support to the Chief Operating Officer (COO). The successful applicant will report directly to the COO and will provide senior level administrative support in an efficient and timely manner. This is a multifaceted and challenging role which includes a variety of tasks.
What we offer:
Comprehensive Health and Dental Care Advantages
Tuition Waivers
Health and Wellness on Campus available to staff and their families
Professional Development Opportunities
RESPONSIBILITIES: Assist the COO with a wide range of inquiries and provide first point of contact service for inquiries to the COO
Provide general administrative support to the COO, including financial, personnel, and administrative functions
Coordinate the COO’s agenda by arranging calendar appointments, meetings, travel
Assist the COO in monitoring and maintaining up-to-date records of faculty and staff
Provide advice to the COO on organizational matters related to the office of a senior administrator
Liaise with program/course coordinators in the scheduling of timetables and course assignments
Assist the COO in maintaining and monitoring Faculty budgets
Create and prepare meeting agendas, take minutes, assemble and distribute materials and track action items
Assist with duties which include arranging and planning events
Coordinate the general administrative workload of the office




Coordinate the ordering and tracking of supplies and equipment
Ensure the completion and submission of all related Human Resource /Financial forms
Coordinate special events on behalf of the COO
Maintain and update a complex records management system
Prepare the COO’s correspondence and reports
Liaise with other Faculties and administrative offices on campus
Maintain and process information required for student files as required
Process all internal and external requisitions and maintain and monitor all financial expenditures and records
Experience with Excel spreadsheets and budgets are essential
Perform other related duties as required
QUALIFICATIONS: The successful applicant will possess the following qualifications:
Completion of a post-secondary program in a related office program with at least five years’ related work experience, preferably in a university environment or equivalent combination of education and experience
Strong organizational and time management skills
Excellent interpersonal, collaborative, and both oral and written communication skills
Ability to work independently as well as a member of a team, exercising a high degree of judgment and confidentiality
Experience and use of microcomputers with various software programs such as Windows, Microsoft Word, Word Perfect, Google Docs, Excel, Access, Drupal, HTML and Internet (must be able to search for required information)
Ability to work with minimal supervision and familiarity with a university environment would be considered assets
Adaptability and flexibility in a variety of situations
UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.

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📌 ADS Level 7 - Administrative Assistant - Faculty of Medicine (Prince Edward Island)
🏢 University of Prince Edward Island
📍 Prince Edward Island