About The Link: Youth and Family SupportsFor more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.SUMMARYProvides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.Primary ResponsibilitiesHuman Resource AdministrationSupport all HR staff with administrative tasksMonitor and coordinate HR Inbox for general inquires, resumes, documentation, etc. and forward to appropriate contact for follow up including employment verification lettersRetrieve, date stamp and distribute incoming/outgoing mail, courier requestsAssists with employee file retrieval, including terminated and/or off-site storage files.Updates Human Resource Intranet as requiredUpdates and maintain the Organization database and HRMS for all areas of conditions of employment; including follow up of required educational verification and/or confirm with internal candidate fileMaintains Work Break Orders and Averaging Permits (Employment Standards) for The Link ProgramsAttends and contributes to all appropriate meetings and related committeesAssist with HR Reporting and Projects as requiredOnboardingArrange new hire orientationsPrepare and assist with hire packages for new employeesAssists in organizing and implementing human resources workshops, lunch & learns, etc.Receives and updates tracker with reports from The Link Scheduler/Training Coordinator; including but notlimited to, First Aid/CPR, NVCI, Suicide Intervention, Child and Adolescent Development,



Intro to Youth Care Practice; etc.Coordinates Onboarding Tracker and schedules follow-upsOrganization AdministrationFirst point of contact for Human Resources DepartmentCreates and maintains a position or desk referenceAdheres to established standards for documentation, correspondence, email and filingParticipates in compliance training for the position as defined in The Link policyOther duties related to Human Resource functionsEmployment/RecruitmentReceive and review posting requests, ensuring all required information is accurate and brand consistent. Upon approval, post positions on Intranet through Recruitment software. Distribute postings to external organizations. Create electronic and hard copy competition folders with applicable documentation added for next recruitment effortsManage and maintain applicant tracking systemAssists with collection of resumes, compiling screening guides then forwards competition files to the Human Resource Consultant or Supervisor for screening. Schedules all interviews for HR or people leadersComplete reference check as requiredRequesting, following up and processing Criminal Reference Check w/VS, Child Abuse Registry Checks, Adult Abuse Registry Check (if applicable), Prior Contact Checks (PCC) for all new employees. Update the Checks Tracking databaseSend for Follow up on positive PCC checks with applicable agenciesProvide clearance emails, or status updates on new hires to Supervisors for ALL forms of required documentationResponsible for organizing job fair booth and materials for recruitment purposes. Also attends job fairs as neededExperienceMinimum 1-2 years administrative experienceExperience working with databasesExperience within the child welfare system is an assetKnowledge of Indigenous language and culture is an assetExcellent organizational and time management skillsIntermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook, SharePoint etc.)Excellent interpersonal,



organizational and communication skillsWillingness to complete orientation and in-service training as per The Link policyAbility work independently and as part of a teamStrives to create positive, memorable client experiencesWork collaboratively and cooperatively with all levels of HR TeamDemonstrates effective listening techniques; ensures mutual understanding of current subjectSensitivity to confidential informationMakes suggestions for improvements and focuses on tasks completionManage Stress; able to work autonomously and remain calm under pressureValue DiversityModels organizational norms in the conduct of business activitiesMakes decisions in accordance with established guidelines or commonly accepted practiceEducationGraduate of a recognized business/office skills program or equivalentEducation in Human Resources is an assetConditions Of EmploymentSatisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks and a transparent Adult Abuse Registry check, all done within the last 3 monthsHOURS OF WORKFull-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However, the role may require occasional evening or weekend work based on the needs of the organization.APPLICATION DEADLINESept 2nd, 2026Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest, but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit https://thelinkmb.Easyapply.Co/.Please visit our careers page to see more job opportunities.#J-18808-Ljbffr

📌 Entry Level Hr Assistant - C$36.4 An Hour (Winnipeg)
🏢 FPS FOOD PROCESS SOLUTIONS
📍 Winnipeg