Duties and Responsibilities:

Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Journalism), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Journalism Program. This includes:

- Advising students on required courses for their chosen programs
- Advising students of their eligibility for promotion and continuation
- Monitoring student academic performance and recommending actions
- Auditing and preparing graduation summaries
- Maintaining files on all undergraduate students in the Program
- Liaising with the Registrar’s office, Admissions, Awards, other schools and faculties, and maintaining databases of information
- Ensures the smooth administrative operation of the School’s job placement program
- Provides administrative support for faculty members and undertakes various assignments and projects as assigned by the School Administrator, Undergraduate Supervisor, and Program Head
- Acts for the Journalism Graduate Administrator and Bachelor of Media Production and Design Undergraduate Administrator in their absence

Qualifications: The incumbent must possess the following qualifications:

- The incumbent must present experience, maturity and articulation, be capable of working with minimal supervision, and be able to relate to others working or studying in a post- secondary education institution. Post-secondary study provides the opportunity for training and experience in writing and research techniques, and lends to the process of maturity and the building of self-confidence. All these attributes are necessary to deal with various levels of internal and external contacts.
- There is a outstanding deal of diversification in the position which calls for flexibility, resilience and the ability to work under pressure.
- Consequently,



organization and prioritizing combined with strong interpersonal abilities are necessary skills.
- The incumbent must possess fast and accurate keyboarding skills, utilize office automation software and the University’s BANNER system, as well as have a good understanding of the program’s and the University’s policies and academic regulations as outlined in the Undergraduate Calendar.
- Also necessary is a thorough understanding of the on-going structural and procedural changes within the University, and the rationale underlying them.

Education and Experience: The above is normally acquired through the completion of:

- An undergraduate university degree
- Minimum four years experience in a university setting, with incremental responsibilities, including a sound knowledge of undergraduate studies, university policies, and university structure and procedures, both administrative and academic

HR Note: Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton

University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

📌 Undergraduate Administrator (Journ) (Ottawa)
🏢 Carleton University
📍 Ottawa