Langara College is located in Vancouver, B.C. Applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.
Job Details Job Title: Administrative Coordinator, STO
Employee Group: Administrator
Employee Type: Temporary (Fixed Term)
Start Date: Wednesday, September 2 2026
End Date (if applicable): Wednesday, March 31 2027
Job Summary Reporting to the Director, Strategic Transformation Office, the Administrative Coordinator, STO serves as confidential administrative support to the Strategic Transformation Office (STO) leadership team. The Administrative Coordinator supports the development and implementation of College-wide business transformation initiatives. The Administrative Coordinator supports and coordinates cross-functional teams and project/program governance groups across the College to ensure the successful, efficient, and on-budget execution of events, initiatives, and projects. The Administrative Coordinator works with highly confidential information, relating to organizational and operational changes across the College, STO staffing, vendor relationship management and contractual matters. They are responsible for maintaining confidential SharePoint document repositories and collaboration sites, including managing security and access to these materials.
Duties & Responsibilities Serves as liaison between STO and other departments within the College, including: Maintains effective and efficient communication with the personnel of the Executive Office, the Deans and Division Chairs office, and other departments. Maintains an ongoing awareness of strategic initiatives affecting other departments to ensure effective and efficient coordination of STO plans and activities. Schedules, prepares agendas and materials, records and files minutes for project and program governance groups, and coordinates STO contributions to College committees, including confidential status reporting to Executive Leadership Team (ELT) meetings. Maintains all STO communications channels, email inboxes and distribution lists. Responds to routine and non-routine inquiries ensuring effective and effective communication between the STO and all internal and external communities. Facilitates and coordinates activities with IT, Facilities and other service departments to action departmental needs as requested and required by the STO team.
Performs administrative duties for the Strategic Transformation Office: Assists with maintaining the calendars of the Director and Associate Directors, ensuring both scheduled and emergency meetings are considered. Schedules and organizes meetings, appointments, interviews, room bookings, catering, travel arrangements, and other scheduling priorities. Manages meeting agendas and related files, reviewing, recording, and circulating meeting minutes and ensuring timely action of all follow up items as required. Gathers and compiles data in support of STO key performance indicators. Researches, designs, and develops materials for reports, manuals, and presentations. Initiates and drafts routine correspondence on behalf of the Director or Associate Directors. Creates and updates electronic presentations on behalf of the Director or Associate Directors. Makes copies of forms and documents and distributes as required. Ensures adequate supplies, stationery and other materials are maintained and works with Facilities to resolve any deficiencies in the STO office space.
Provides administrative support in confidential matters: Plans, schedules,



and communicates onboarding and orientation activities and assists hiring leader in administratively orienting new employees to STO including College systems and processes, granting access to document repositories, ordering equipment etc. Assists the Director and Associate Directors with personnel issues and recruitment matters. Liaises with Human Resources to coordinate information using high level of discretion and good judgement. Manages STO status reporting activities, report templates and reporting schedule. Assists the Director with budget matters and liaising with Finance as needed, as well as monitors STO budget-to-actual spending and reports to Director. Assists the Director to maintain an active performance management and leadership process for all department employees. Prepares highly confidential material and correspondence with respect to all levels of College personnel such as grievance reports, disciplinary letters, contractual matters, and meetings with union representatives.
Coordinates Special Projects: Assists the Director with the strategic and operational planning process for the STO. May serve as coordinator for special projects, including working with other departments to ensure successful execution of these projects. May contribute to project activities, such as demonstrations, testing, training, documentation, and planning as directed. May research and/or co-ordinate the collection and collation of data and compile relevant statistical information for reporting purposes. May assist in reviewing, developing, and implementing policies and best practices related to the STO. Conducts internal/external research, sources data, produces various reports, analyzes data, and summarizes finding to the Director for interpretation.
As needed, may provide confidential administrative assistance to other Managers.
Performs other related duties and/or projects, as assigned.
Qualifications Required Education & Experience: Bachelor’s degree preferred or minimum two-year post-secondary education such as Diploma or Associate Degree in business, project management or related field from a recognized post-secondary institution. Must have at least two years’ experience working in a Coordinator-type role, with responsibility for ensuring the successful completion of multiple, concurrent tasks. Must have at least four years of recent, related experience in progressively responsible administrative positions, preferably in a unionized environment, ideally in a post-secondary educational institution. An equivalent combination of education and experience may be considered. Experience and/or knowledge in human resources practices, budget administration, event management, project management, and business communications, a definite asset. Experience in scheduling, preparing agendas and minutes, basic knowledge of formal meeting protocols, and drafting complex documents in various formats. Considerable sensitivity to and experience in cross-cultural settings in various environments and with different cultural client groups. Experience working with a large enterprise system (e.g., Banner, Workday), an asset. Experience working in a unionized environment.
Skills & Abilities: Requires a proactive, independent, individual who takes initiative in all duties, and is comfortable finding answers to their own questions. Must be able to exercise sound judgement and demonstrate resourcefulness to proactively identify and respond to issues, with minimal supervision.



Superior ability to communicate effectively, both verbally and in writing. Extensive interpersonal, organizational, analytical, and problem-solving skills. Must be organized and efficient, with an eye for detail. Must demonstrate follow-through to see tasks to completion. Must be able to handle confidential personal and sensitive information with discretion. Competent in utilizing effective time-management skills to complete tasks despite frequent interruptions.
Additional Info Why Join Langara? At Langara College, we support the College’s vision of promoting wellness and fostering personal and professional growth for our employees. We are dedicated to embracing, honouring, and advancing diversity, equity, and inclusion, while offering a competitive and inclusive benefits package that reflects our commitment to overall health, financial security, and work-life balance.
Eligibility and entitlements may vary based on the employment group, and if the position is temporary, part-time, or casual.
Extensive medical, dental, and vision coverage
Hybrid-work program for eligible positions
Generous vacation package plus paid time off during college winter closure (1 week in December)
Employer paid defined benefit pension plan
Potential eligibility for educational, training, and developmental programs
Access to on-site daycare subject to availability
Tuition waivers for courses at Langara College, subject to space availability
Course/program tuition reimbursements
Wellness classes and campus engagement events
Salary Range: $34.70 - $48.58 per hour
Pay Grade: Admin Paygrade 05
Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).
Scheduled Weekly Hours: 35 Hours may vary according to the needs of the department.
Closing Date: Monday, August 24 2026
People and Culture People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders.
International Candidate Support Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community.
Location History Located in beautiful Vancouver, BC, Canada, Langara College started in 1965 as part of Vancouver Community College and in 1970, it opened its West 49th Avenue campus. On April 1, 1994, Langara College was established as an independent public college under the Provincial College and Institute Act. The College is also known as house of teachings, a name given to us by the Musqueam First Nation, on whose unceded traditional territory we are located. Today, Langara is one of BC's leading undergraduate institutions providing University Studies, Career Studies, and Continuing Studies programs and courses to more than 21,000 students annually.
Join Our Team Langara offers a team-based, collaborative, and collegial work environment with opportunities for continued professional development. We invite you to visit our website for more information about us and to view our current career opportunities. We are committed to creative a diverse and inclusive workplace and welcome applications from qualified candidates who will contribute to this diversity.

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📌 Administrative Coordinator, STO (British Columbia)
🏢 Langara College
📍 British Columbia