Location: Downtown Toronto, ON (Hybrid 1 day onsite per week)
Hours: Monday to Friday, 8:30 AM 4:30 PM (35 hours/week)
Pay Rate: $35.07/hour
Duration: 3-month contract with potential for extension through December 2027
Education: Completed bachelors degree required
Language: Strong written and spoken English communication required

About the Opportunity
Our client is seeking a detail-oriented Scanning & Records Assistant to support document management and office services within a structured, fast-paced workplace.

In this role, youll be responsible for ensuring incoming documents are accurately scanned, indexed, stored, and retained within centralized electronic filing systems. Youll also provide support with printing requests and physical mail while following established records management procedures.

This opportunity is ideal for someone who enjoys process-driven work, has exceptional attention to detail, and can stay organized while managing changing priorities and procedures.

Whats in It for You
Youll gain valuable experience supporting records and information management within a professional environment while working with established document management processes and systems.

This role offers a hybrid work arrangement, consistent weekday hours, and the potential for a long-term extension through December 2027.

Your Responsibilities

Youll scan, index, and accurately store incoming paper documentation within centralized electronic filing systems

Youll review documents to ensure information is properly categorized, named, and filed for easy retrieval

Youll retain and organize records according to document type and established retention schedules

Youll maintain accurate electronic records while following established document management and confidentiality procedures

Youll process printing and document preparation requests for internal teams

Youll receive, sort, and distribute physical mail while supporting other office services activities as required





Youll work across multiple processes and procedures, adapting quickly when requirements or workflows change

Youll manage competing priorities and volumes while ensuring accuracy and established timelines are maintained

Skills and Qualifications

Minimum 1 year of related experience within an office services, records management, document processing, scanning, or administrative support environment

Completed bachelors degree required

Proficiency with SharePoint and Microsoft Office is required

Experience scanning, indexing, filing, or managing electronic documentation is strongly preferred

Exceptional attention to detail with the ability to accurately process high volumes of information

Strong organizational and time-management skills with the ability to manage multiple priorities

Comfortable following detailed processes and adapting when procedures or requirements change

Ability to work independently while contributing effectively within a team environment

Strong professionalism and discretion when handling confidential or sensitive documentation

Previous experience within government ministries, the broader public sector, healthcare, or regulatory environments is considered a strong asset

Note from the Hiring Manager
Were looking for someone who is highly organized, detail-oriented, and comfortable working within established processes. The ideal candidate can manage a fast-paced workload, adapt when procedures change, and consistently ensure documents and records are handled accurately.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.

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📌 Scanning Clerk (Ontario)
🏢 Altis Technology
📍 Ontario