Procurement Specialist

Location: Toronto-661 University

Department: Procurement

This posting is to fill a current vacancy.

The Role:

To provide public procurement expertise and support to the various Public Health Ontario program areas.

Key Responsibilities

- Manages the contract and RFx process for a range of goods and services in support of PHO programs and services (e.g., capital equipment; laboratory reagents, consumables, all testing materials; goods and services consultants, couriers, corporate, science based and information technology) within the overall Public Health Ontario ("PHO") procurement framework, principles of accountability, transparency, fairness, value-for-money and OPS procurement directives.
- Prepares procurement documents to ensure accuracy, correct format, appropriate terms and conditions, and adherence and compliance with Government of Ontario procurement policies & procedures.
- Provides procurement advice, guidance and support to clients in the development of business cases, functional specifications, measurable RFx outcomes, assessment criteria, and advises on procurement policies and processes.
- Leads the overall management of the RFx process, from RFx development to contract award and implementation.
- Chairs various meetings with clients and proponents to lead kick off meetings, information sessions, consensus meetings, bidder debriefings, vendor forums, etc..
- Liaises with key vendors to manage contracts and vendor relationships in general.
- Provides management and clients with advice and counsel on procurement issues, contract management opportunities and potential cost savings strategies.
- Documents activity in periodic reports and documents evidence of process compliance.
- Develops spreadsheets to inform the development of Purchase Orders,



including item descriptions and their allocations and shipping requirements to clients as needed.
- Participates in supply chain restructuring activities as required.
- Reviews procurement and contracting documentation to ensure compliance with relevant policies and procedures, and monitors deliverables against vendor performance and spending.
- Other duties or projects as assigned.

Knowledge and Skills

- Knowledge of procurement methods and best practices including the principles of accountability, transparency, fairness, and value-for-money.
- Proficient in MS Office Word and Excel.
- Knowledge of, and skills to develop a range of procurement materials including RFx documents.
- Ability to analyze, interpret and summarize quantitative and qualitative data and provide clarity to clients when assessing options.
- Oral communication and interpersonal skills to provide procurement advice to clients.
- Oral communication, consultation, interpersonal and presentation skills, to manage collaborative working relationships, interact with all levels of PHOL management/staff and provide expertise in the development of procurement requirements, including procurement strategies; develop and present business cases/options involving technical information.
- Oral communication and facilitation skills to chair meetings with suppliers and proponents.
- Written communication skills, to prepare a range of procurement and supply chain related materials including contract documentation for tenders, contracts,



business cases, reports and other written documents.

Education and Experience

- Must hold (in good standing) any of the following procurement designation(s): SCMP (Supply Chain Management Professional), NIGP-CPP, UPPCC CPPO/CPPB and an undergraduate degree in a relevant field.
- Minimum five years of experience in contract management in a lead role with solid background in contract law.
- Experience with e-bidding and contract management systems (Sage Accpac and CRM).

Attributes and Competencies

- Works within procurement governing directives and policies and principles of accountability, transparency, fairness, and value-for-money.
- Evaluates customer needs for a range of products and services and supports the fulfillment of those requirements.
- Monitors risk within PHO's procurement function by monitoring compliance with government's directives, other pertinent regulations and guidelines.
- Resolves all assigned procurement matters /services and vendor-related issues for assigned procurement projects.
- Monitors changes in market conditions and provides reports to internal clients on current procurements.
- Researches options for clients to evaluate goods and services in the market.
- Analyzes established contracts and reviews vendor performance against established terms and conditions and service level agreements.
- Identifies and recommends cost saving strategies and potential vendors.
- Works in a regular office environment, with regular requirement to sit at a desk.
- Frequent requirement to balance competing priorities and often tight deadline demands.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group: Ontario Public Service Employees Union

Compensati

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📌 Procurement Specialist (Toronto)
🏢 Publichealthontario
📍 Toronto