We are a boutique estate and family law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and benefits package. Position will be at our downtown Vancouver location, with some flexibility working from home.

We are looking to hire a full-time Senior Legal Administrative Assistant / Legal Assistant - Estate Planning, Probate and Estate Administration.
Duties/responsibilities:

- Client intake for new potential clients;

- Client identification and verification tasks;

- On-boarding new clients;

- Drafting letters and other documents from templates;

- Corresponding with third parties regarding information/document requests;

- Drafting probate application documents, from templates;

- Filing applications with the probate registry - online or through a filing agent;

- Commissioning affidavits with clients (having commissioners licence/stamp would be an asset);

- Knowledge and experience with the probate process and the estate administration process would be an asset;

- Organizing digital and paper file documents (saving and naming files consistently, foldering, etc);

- Drafting estate planning documents, such as wills, enduring power of attorney agreements, and representation agreements, from templates;

- Coordinating client appointments;

- Managing and keeping up-to-date task lists/file statuses;

- Filing Notice to Creditors in the BC Gazette;

- Preparing Reporting letters from templates and incorporating notes from the file;

- Managing own time keeping with requisite detail and a value-oriented approach/style;

- Performing BC Online searches for corporate summaries, title search and PPSA searches;
Preparing authorizations/FOI documents on clients' behalf;

- Stripping/closing files;

- Performing wills notice and other searches from Vital Statistics;

- Working with outside vendors such as couriers and agents;

- File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and

- Generally, assisting in a variety of administrative tasks as they arise.





Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role.
Employment type:

Full time

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.

As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists.



We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company DescriptionW3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.We're proud of the investments we've made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.Our ServicesW3Global understands the natural ups and downs of an organization's staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.Our ExpertiseW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company's unique needs.As a W3Global client, you'll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

📌 Legal Administrative Assistant (Vancouver)
🏢 CareerBeacon
📍 Vancouver