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Job Title: Executive Administrative Assistant

Location: Bedford, Nova Scotia
Job Type: Full-Time
Schedule: Monday - Friday

Salary: $24/hr

Job Overview:

We are currently recruiting for an Executive Administrative Assistant on behalf of a well-established law firm serving clients throughout the Halifax Regional Municipality. This is an excellent prospect for an organized, detail-oriented professional who thrives in a fast-paced environment and takes pride in providing exceptional client service.

The successful candidate will play a key role in supporting legal professionals across a variety of practice areas while ensuring files, communications, and daily operations run smoothly and efficiently.

Responsibilities:

- Provide administrative and legal support to lawyers in the management of their practices
- Greet clients, respond to inquiries, and maintain professional client communications
- Prepare, organize, and process legal documents, court filings, correspondence, and reports
- Draft letters and assist with document production, copying, binding, courier packages, and email correspondence
- Coordinate calendars,



schedule meetings, appointments, and client consultations
- Maintain organized physical and electronic filing systems
- Conduct client intake procedures, collect required documentation, and update file information
- Assist with billing, data entry, and general office administration
- Provide backup support to other legal assistants during absences and vacation coverage
- Perform additional administrative duties as required

Requirements:

- 3-5 years of experience in an administrative role
- Strong proficiency with Microsoft Office 365 and general office technology
- Exceptional attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong verbal, written, and interpersonal communication skills
- Professional, dependable, and client-focused attitude
- Ability to work independently while contributing to a collaborative team environment

📌 Legal Assistant (Dartmouth)
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