Keycorp Sports & Entertainment

Victoria Grizzlies | Victoria Shamrocks

Full-Time | Monday–Friday

Position Overview

Keycorp Sports & Entertainment is seeking a highly organized, detail-oriented and proactive Executive Assistant, Business Operations to support the President and the business operations of the Victoria Grizzlies and Victoria Shamrocks.

This position will serve as the primary administrative support to the President, with a significant focus on corporate partnerships, sales administration, accounts receivable, partnership fulfillment and day-to-day business operations.

The successful candidate will be someone who thrives on organization, takes ownership of details, anticipates what needs to happen next and enjoys working in a fast-paced sports environment.

Key Responsibilities

Executive Support

- Provide day-to-day administrative support to the President.
- Manage the President's calendar and coordinate meetings and appointments.
- Prepare materials and information required for meetings.
- Assist with correspondence, follow-ups and organizational priorities.
- Track action items and ensure important deadlines and commitments are followed through.
- Assist with travel and scheduling when required.
- Manage and prioritize incoming administrative and community requests.

Corporate Partnerships & Sales Administration

- Prepare corporate partnership agreements and contracts based on approved sales terms.
- Coordinate execution and filing of partnership agreements.
- Work directly with the finance department to ensure accurate and timely invoicing.
- Maintain accurate corporate partner records, contracts and contact information.
- Collect partner logos, advertisements, creative assets and other required materials.




- Coordinate partnership deliverables with corporate partners, team departments and the league.
- Maintain detailed partnership fulfillment records to ensure all contractual obligations are delivered.
- Assist with preparation of partnership renewal information and account histories.
- Maintain corporate sales CRM/database information and ensure records remain current.
- Support the President with proposals, presentations and other sales materials as required.

Accounts Receivable

- Maintain up-to-date records of outstanding corporate partnership receivables.
- Coordinate with the finance department regarding payments and account status.
- Conduct professional follow-up with partners regarding outstanding invoices.
- Provide regular A/R reporting to the President.
- Identify overdue or outstanding accounts requiring the President's attention.

Business & Community Administration

- Receive and coordinate community, donation and charitable requests.
- Maintain organizational contact lists, files and business records.
- Assist with approved community initiatives, appearances and special events.
- Coordinate administrative requirements involving the Victoria Grizzlies, Victoria Shamrocks, corporate partners and league offices.
- Provide general administrative support across Keycorp Sports & Entertainment as required.

Qualifications

The ideal candidate will possess:





- Exceptional organizational and time-management skills.
- Strong attention to detail and ability to manage multiple deadlines simultaneously.
- Excellent written and verbal communication skills.
- Strong proficiency with Microsoft Office and Google Workspace.
- Experience with CRM, accounting or invoicing systems is considered an asset.
- Previous administrative, executive assistant, sales support or business operations experience.
- Strong interpersonal skills and comfort communicating directly with corporate partners and senior business leaders.
- Ability to handle confidential and commercially sensitive information professionally.
- A proactive mindset with the ability to identify and solve problems without constant direction.
- An interest in sports, events or the Greater Victoria business community is considered an asset.

Position Details

Position: Executive Assistant, Business Operations

Status: Full-Time

Schedule: Monday–Friday, approximately 9:00 a.m.–5:00 p.m.

Reports To: President

Location: Victoria / West Shore, BC

Salary Range: $52,000–$60,000 annually, commensurate with experience

Added Bonus: Season Tickets for your Family for the Grizzlies & Shamrocks.

What Success Looks Like

The successful candidate will make the President and business operations team more effective by ensuring administrative details are handled accurately, deadlines are anticipated, partnership commitments are fulfilled, receivables are actively managed and important follow-ups do not fall through the cracks.

This is an key business operations position within our organization and an opportunity to play a meaningful role behind the scenes with two of Greater Victoria's established sports franchises.

📌 Executive Assistant, Business Operations - british columbia
🏢 Victoria Grizzlies
📍 British Columbia