About Us

We are a 20+ person recruiting company that partners with funded startups and professional organizations. Our mission is to deliver exceptional talent solutions while providing a white-glove experience for clients and candidates.

About the Role

The Project Coordinator supports recruiting projects from start to finish, ensuring tasks, candidates, timelines, and communication stay organized and on track. This role works closely with recruiters and the Client Delivery Manager to provide a smooth and high-quality client experience.

What You Will Do

Project & Candidate Coordination (60%)

- Coordinate recruiting activities across multiple client projects.
- Schedule interviews and manage candidate communications.
- Track candidate progress and follow up on next steps.
- Maintain accurate candidate records and project updates.
- Support recruiters with sourcing, screening, and administrative tasks.

Process & Quality (25%)

- Ensure recruiting tasks and deadlines are completed on time.
- Update ATS, spreadsheets, and recruiting systems.
- Prepare reports, trackers, and project updates.
- Identify and communicate delays, blockers, or issues.

Collaboration (15%)

- Work closely with recruiters and Client Delivery Managers.
- Communicate updates and priorities clearly.
- Help improve recruiting workflows and processes.
- Support a positive candidate and client experience.

Who You Are





- Highly organized and detail-oriented.
- Strong communicator with professional written and verbal English.
- Proactive, dependable, and comfortable working independently.
- Able to manage multiple priorities and deadlines.
- Resourceful and adaptable in a fast-paced recruiting workplace.
- Experience supporting recruitment or client projects is a plus.

What You Need

- 1+ year of experience in recruiting, coordination, project support, or administration preferred.
- Strong organizational and time-management skills.
- Experience with ATS, Google Workspace, spreadsheets, Zoom/Google Meet, or similar tools.
- Reliable internet and a quiet, professional remote workspace.
- Ability to work with Canadian clients and candidates.

Core Values

- Partnership First
- High Standards, Always
- Ownership & Accountability
- Adapt & Innovate
- Client & Candidate Experience Above All

Performance Metrics

- Projects and tasks completed on time.
- Accurate and timely candidate updates.
- Response and follow-up turnaround time.
- Data and documentation accuracy.
- Positive client and candidate experience.

Role Details

- Location: Remote – Canada
- Type: Part-Time
- Hours: Approximately 10–20 hours per week
- Start Date: End of August / Beginning of September
- Reports To: Client Delivery Manager

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