TekStaff's Client has a current vacancy for " Workplace Services Coordinator”

Job Description

This is an approximate 12 month contract located in Toronto, ON . 100% On-Site.

Key Responsibilities

Workplace Operations

· Maintain a clean, organized, and fully functional office workplace.

· Manage office supplies, kitchen inventory, refreshments, and shared resources as needed.

· Coordinate with building management, Workplace Services, technology and facilities teams to resolve workplace issues.

· Monitor office conditions and escalate maintenance concerns as required.

Meetings, Events & Employee Engagement

· Support the planning and execution of meetings, town halls, leadership sessions, and employee events.

· Support with coordinate room bookings, catering, materials, seating, and event logistics.

· Assist Internal Communications, HR, and business leaders with workplace engagement initiatives.

Visitor & Employee Support

· Serve as the primary point of contact for workplace-related questions and requests.

· Welcome visitors and coordinate access, hospitality, and meeting arrangements.

· Support onboarding activities, including access card administration and new hire setup.

Administrative & Operational Support

· Manage incoming mail, courier shipments, package deliveries, and print requests.

· Maintain workplace systems, including seating management tools.





· Distribute office and building communications as needed.

· Support special projects and other administrative duties.

Vendor, Safety & Compliance

· Coordinate vendors, suppliers, catering partners, and service providers.

· Track inventory levels and place orders as required.

· Support workplace health, safety, and emergency procedures.

Qualifications

· 2-5 years of experience in workplace services, office administration, facilities coordination, hospitality, or a related field.

· Strong organizational and time management skills.

· Excellent customer service and communication skills.

· Ability to manage multiple priorities and work independently.

· Strong attention to detail and problem-solving capabilities.

· Proficiency with Microsoft Office applications.

· Experience coordinating events, meetings, or workplace operations is an asset.

Key Competencies

· Service-oriented and proactive.

· Professional and dependable.

· Strong relationship-building skills.

· Adaptable and resourceful.

· Able to work effectively with employees, leaders, vendors, and external partners.

- · Takes ownership and follows through on commitments.

TekStaff may use artificial intelligence (AI) tools as part of the applicant screening process. However, applications will also be reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.

📌 Workplace Services Coordinator (Mississauga)
🏢 Tekstaff IT Solutions
📍 Mississauga