Job Overview
We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide essential administrative support, manage communication channels, and ensure the smooth operation of daily office functions. This role requires strong computer skills, excellent customer service abilities, and proficiency in various office software to facilitate efficient workflow and maintain professional correspondence.

Duties
Manage multi-line phone systems and direct calls appropriately with professional phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle front desk responsibilities, including greeting visitors and managing appointments
Organize and file documents both physically and electronically to ensure easy retrieval
Assist with bookkeeping tasks and financial record keeping related to office operations
Support customer service efforts by responding to inquiries via phone, email, or in person
Proofread correspondence, reports, and other documents for accuracy and clarity
Coordinate scheduling for meetings, appointments, and other events




Provide administrative support for medical or dental offices as needed, including patient record management and appointment confirmations

Qualifications
Proven clerical or administrative experience with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks is preferred
Excellent computer skills with the ability to learn recent software quickly
Experience with data entry, filing systems, and multi-line phone systems
Robust customer service skills with professional phone etiquette
Ability to multitask efficiently in a fast-paced workplace
Attention to detail for proofreading and document management
Prior experience in medical or dental office settings is a plus but not required
Demonstrated organizational skills with the ability to prioritize tasks effectively
High school diploma or equivalent; additional administrative training or certifications are advantageous

Job Type: Full-time

Pay: $18.00 per hour

Work Location: In person

📌 Secretary Montreal
🏢 ID Offices
📍 Montreal