Job Description

Job Overview

We are seeking a dynamic and organized Construction Office Administrator to join the Fast Cool team! In this vital role, you will be the backbone of our construction office operations, ensuring smooth administrative workflows and effective communication across all project levels. Your energetic approach and attention to detail will help keep our projects on track, foster positive relationships with clients and vendors, and support the overall success of our construction initiatives. This paid position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and proactive attitude will shine.

Responsibilities
Manage daily office operations, including answering multi-line phone systems with professionalism and courtesy
Coordinate scheduling, appointments, and meetings for project teams and clients
Maintain accurate records through filing, data entry, and document management using Microsoft Office and Google Workspace tools
Process invoices, track expenses, and perform basic bookkeeping using QuickBooks or similar accounting software
Prepare and organize site paperwork, including purchase orders, change orders, and progress billings
Multi-tasking multiple projects and managing construction scheduling




Assist with clerical tasks such as proofreading documents, preparing reports, and ensuring all correspondence is clear and error-free
Handle front desk duties including greeting visitors, managing visitor logs, and overseeing office supplies

Experience
Proven clerical or administrative experience in an office setting, preferably within the construction or related industry
Robust computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with QuickBooks or other bookkeeping software is highly desirable
Excellent organizational skills with the ability to prioritize tasks efficiently in a rapid-paced environment
Demonstrated customer service skills with professional phone etiquette and effective communication abilities
Familiarity with data entry, filing systems, and document proofreading to ensure accuracy

Pay: $19.55–$30.00 per hour Work Location: In person

Pay: $20.00-$30.00 per hour

Advantages:
Company events
Dental care
Disability insurance
Extended health care
Flexible schedule
Life insurance
On-site parking
Vision care

Work Location: In person

📌 Construction Office Administrator Surrey (Canada)
🏢 Fast Cool Air Conditioning & Ventilation
📍 Canada