We are seeking a energetic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring accurate financial record-keeping and providing exceptional administrative support. Your energetic approach and organizational skills will help keep our office running smoothly, allowing us to deliver outstanding service to our clients and team members alike. This paid position offers an exciting prospect to develop your skills in bookkeeping, customer service, and office management within a professional environment.
Responsibilities
Manage daily bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
Perform data entry with precision to maintain accurate financial records and client information
Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls professionally with excellent phone etiquette
Support administrative functions including filing, document proofreading, and organizing digital and physical records
Assist with customer support by responding to inquiries via phone or email promptly and courteously
Maintain organized office systems using Microsoft Office and Google Workspace tools for scheduling, correspondence, and document creation
Support medical or dental office operations if applicable, including appointment scheduling and patient record management
Qualifications
Proven clerical experience with strong organizational skills and attention to detail
Proficiency in QuickBooks for bookkeeping tasks;
Solid knowledge of Microsoft Office suite (Word, Excel, Outlook) and Google Workspace applications
Prior experience in customer service or front desk roles demonstrating professionalism and strong communication skills
Familiarity with multi-line phone systems and phone etiquette standards
Ability to handle filing systems efficiently and perform proofreading tasks accurately
Previous tax experience is preferred but not required;
Join us in this energetic role where your organizational prowess and positive attitude will make a real impact! We’re committed to supporting your growth while providing a professional setting where your skills can shine.