Job Posting –Estate Planning, Probate and Estate Administration Senior Legal Assistant or Junior Paralegal

Onyx Law Group is a boutique family law and estate law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and benefits package. Position will be at our downtown Vancouver location, with some flexibility to having a hybrid role, working part-time from home.

We are looking to hire a regular part-time or full time Senior Legal Assistant or Junior Paralegal who will have the following duties/responsibilities:

1. Client intake for new potential clients;

2. Client identification and verification tasks;

3. Onboarding new clients;

4. Drafting letters and other documents from templates;

5. Corresponding with third parties regarding information/document requests;

6. Drafting probate application documents, from templates;

7. Filing applications with the probate registry - online or through a filing agent;

8. Commissioning affidavits with clients (having commissioners licence/stamp would be an asset);

9. Knowledge and experience with the probate process and the estate administration process would be an asset;

10. Organizing digital and paper file documents (saving and naming files consistently, foldering, etc);

11.



Drafting estate planning documents, such as wills, enduring power of attorney agreements, and representation agreements, from templates;

12. Coordinating client appointments;

13. Managing and keeping up-to-date task lists/file statuses;

14. Filing Notice to Creditors in the BC Gazette;

15. Preparing Reporting letters from templates and incorporating notes from the file;

16. Managing own time keeping with requisite detail and a value-oriented approach/style;

17. Performing BC Online searches for corporate summaries, title search and PPSA searches;

18. Preparing authorizations/FOI documents on clients’ behalf;

19. Stripping/closing files;

20. Performing wills notice and other searches from Vital Statistics;

21. Working with outside vendors such as couriers and agents;

22. File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and

23. Generally, assisting in a variety of administrative tasks as they arise.

Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role. Please provide a cover letter, resume, list of references and transcripts to and to apply.

📌 Senior Legal Assistant / Paralegal - Estate Planning, Probate and Estate Administration - surrey
🏢 Onyx Law Group
📍 Surrey