Project Coordinator /Admin- Cast in Place (High Rise)

Location: Burlington, ON (Onsite)

Salary: $80,000 – $100,000 CAD (commensurate with experience)

About Our Client

They are a growing construction management company specializing in complex cast-in-place concrete and multi-residential construction projects across Ontario. They are committed to delivering high-quality projects through collaboration, innovation, and robust client relationships.

Our client is looking for a motivated and detail-oriented Project Coordinator / Admin to join their project management team. This is an excellent opportunity for an early-career construction professional who is eager to build their experience working alongside experienced Project Managers and Site Supervisors on challenging and rewarding projects.

Position Overview

As a Project Coordinator/Admin, you will provide critical administrative and technical support throughout all phases of construction, from pre-construction and tendering through project completion and t urnover. Working closely with Project Managers, Estimators and Site Supervisors, you'll help ensure projects are delivered safely, efficiently, and on schedule.

What You'll Do

- Assist the Project Manager in organizing and coordinating all aspects of the construction projects.
- Provide high-level support in the tendering phase (liaise with subcontractors to obtain pricing and update trade lists).
- Coordinate and follow up on plans and shop drawings.
- Manage change orders and ensure the construction site is aware of changes as soon as possible.
- Receive, generate,



track and respond to the requests for information (RFI) using construction management software.
- Provide support as required to the site and Health and Safety team.
- Assist with preparation and execution of overall work plan and schedule.
- Organize and maintain project site files and documents; manage electronic document database and/or file sharing site.
- Maintain up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
- Follow-up, compile and review subcontractor/supplier progress applications and payment certificates for completeness.
- Liaise with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
- Prepare and participate in meetings with project teams, architects, consultants and subcontractors.
- Prepare and distribute accurate and detailed meeting minutes in a timely manner.
- Assist with providing final document turnover to the client at completion of project.
- Coordinate deficiencies in a timely manner.
- Maintain project awareness to keep Project Manager and others informed about status and potential project issues.
- Provide other technical office support as required by the project team





Required Qualifications

- 1 - 3 years of project coordination or project admin role experience in a construction project support role, preferably a General Contractor or subcontractor.
- Degree or Diploma in Construction Management, Civil Engineering, Architectural Technology, Engineering, or a related discipline.
- Adequate knowledge of contracts, drawings, specifications, scheduling, and HSE practices.
- Ability to read and interpret contract specifications, drawings and other construction documents.
- Works effectively in a team environment.
- Excellent computer skills and proficiency with Procore, MS Office, MS Project; experience with SharePoint is a plus.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Self-motivated with strong willingness and ability to learn and be challenged.
- Strong problem-solving and time management abilities.

Compensation Package

- Competitive salary: $80,000–$100,000 CAD, based on experience.
- Comprehensive health and benefits package.
- Two (2) weeks paid vacation.
- Opportunities for professional development and career advancement.
- Collaborative and supportive team environment.
- Exposure to exciting cast-in-place concrete and multi-residential construction projects.

TSSHP

Job#

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📌 Project Coordinator/Admin-Cast in Place (High Rise) (Burlington)
🏢 TalentSphere Staffing Solutions
📍 Burlington