About the Role

We're looking for a detail-oriented, highly organized professional to take over a combined Accounts Payable and Administrative Assistant/Secretary role, following the retirement of a long-tenured team member. This is a dual-function position: roughly half accounts payable processing, half front-office and administrative support. It's a great fit for someone who enjoys variety, takes ownership of their work, and is comfortable being the go-to person in a the office.

Key Responsibilities

Accounts Payable

- Process vendor invoices: match to purchase orders, code to correct GL accounts, and enter Sage
- Prepare and process payment runs (cheques and EFT)
- Reconcile vendor statements and resolve discrepancies or disputes
- Maintain organized AP files and documentation for audit purposes
- Respond to vendor inquiries and maintain positive vendor relationships
- Assist with month-end AP close and reporting as needed

Administrative / Executive Support

- Manage front office and reception: answer and direct phone calls, greet visitors
- Provide administrative support to senior management, including calendar management and meeting coordination
- Draft, format, and proofread correspondence, reports, and documents
- Order and maintain office supplies and coordinate general office upkeep




- Maintain company filing systems (physical and digital)
- Support basic HR administrative tasks (e.g., onboarding paperwork, filing)
- Handle confidential information with discretion

Qualifications

- 2–3 years of experience in accounts payable and/or an administrative/executive assistant role (combination of both is a strong asset)
- Working knowledge of Sage accounting software required
- Strong proficiency in MS Office (Excel, Word, Outlook)
- Excellent organizational skills and attention to detail
- Solid written and verbal communication skills
- Ability to multi-task, prioritize, and manage competing deadlines
- Professional, reliable, and comfortable working independently
- High school diploma required;business administration certificate/diploma an asset

What We Offer

- Stable, full-time position with a well-established local manufacturer
- Supportive, team-oriented office environment
- Direct mentorship/handover period with the outgoing employee before their retirement
- [Add: benefits package details, e.g., extended health/dental, vacation policy]

How to Apply

Please submit your resume and a brief cover letter to [email protected] We are looking to fill this role promptly to allow for a training handover before the current employee's retirement.

📌 Account payable & office adminstrative (Delta)
🏢 Davis Wire Industries
📍 Delta