Overview

We are a rapidly growing virtual bookkeeping firm that is seeking a proactive and highly organized Assistant to support the Business Owner by managing priorities, protecting their time, and keeping business and personal commitments running smoothly. The ideal candidate anticipates needs, communicates clearly, handles confidential information with discretion, and follows tasks through to completion. This role requires someone who can work independently, solve problems, and provide concise updates without needing constant direction.

The position will be 95% work from home with occasional in person duties. Compensation will be reviewed following a successful three-month performance review. As the firm continues to grow, the right candidate will have opportunities to expand their hours, responsibilities, and earning potential.

Duties

- Manage and optimize the Business Owner’s calendars.
- Organize meetings, appointments, travel, and events.
- Process and prioritize the Business Owner’s inbox, including responding on their behalf when appropriate.
- Prepare complete calendar invitations with agendas, contact information, locations, travel time, and relevant context.
- Confirm meetings and proactively resolve scheduling conflicts or missing information.
- Maintain task lists, follow-ups, project deadlines, and recurring responsibilities.
- Prepare meeting agendas and provide concise daily progress updates.
- Research and coordinate travel, purchases, vendors, gifts, and business opportunities.
- Track receipts, expenses, orders, and confirmations.




- Support client onboarding and active business projects.
- Meet with clients virtually to onboard and troubleshoot tech issues.
- Document the Business Owner’s preferences and use them to make future decisions.
- Protect confidential business and personal information.
- Anticipate potential issues and recommend practical solutions

Qualifications

- Exceptional organization, time-management, and attention-to-detail skills.
- Strong skilled writing and communication abilities.
- Proficiency managing complex calendars and high-volume email.
- Confidence communicating professionally with clients over Zoom.
- Excellent judgment and the ability to prioritize competing requests.
- Proactive, resourceful, and comfortable working independently.
- Able to communicate problems concisely and recommend solutions.
- Willing to support both business and limited personal responsibilities.
- Trustworthy and experienced in handling confidential information.
- Proficient with Google Workspace, Zoom, and similar business tools, and the ability to learn new tools.
- Available to work between 9 am and 5 pm Mountain Time hours.
- Reliable transportation for occasional in person tasks.
- Experience supporting a business owner, founder, or entrepreneur is an asset.

If you feel you would be a good fit for this opportunity, please include a pun in the first line of your resume/cover letter, or message me your pun. We appreciate candidates who pay attention to the details!

Pay: $19.00-$23.00 per hour

Work Location: Hybrid remote in Sherwood Park, AB T8A 0J5

📌 Administrative Assistant (Sherwood Park)
🏢 Because789 Profit Strategies
📍 Sherwood Park