Real Estate Administrative AssistantCompany Overview A high-performing real estate team is looking for an organized, detail-oriented Administrative Assistant to join our busy and professional office.

We are a full-service real estate team committed to providing the highest level of service to our clients. We pride ourselves on professionalism, integrity, attention to detail, and a client-focused approach that helps make every transaction as smooth and successful as possible.

Position Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to support our team with day-to-day administrative operations and real estate transactions.

In this role, you will help keep the office running efficiently, maintain accurate records, coordinate schedules, assist with listings and client deals, and provide professional support to both clients and team members.

The ideal candidate is proactive, reliable, comfortable working in a fast-paced environment, and takes pride in accuracy and organization. A positive attitude, strong communication skills, and proficiency with office technology will be key to your success in this position.

Key Responsibilities

- Accurately complete data entry and maintain records using Microsoft Office, Google Workspace, CRM software, and QuickBooks
- Assist with the administration and processing of real estate listings and client transactions
- Prepare, organize, and maintain contracts, transaction documents, client files, and other administrative records
- Assist with basic marketing and content creation using Canva
- Draft and proofread correspondence, property listings, reports, and other documents to ensure accuracy, clarity, and professionalism
- Provide exceptional customer service and respond to clients and team members promptly and professionally




- Manage calendars and assist with scheduling appointments, meetings, and property showings
- Maintain organized digital and physical filing systems
- Follow established office systems and procedures to ensure tasks are completed accurately and efficiently
- Provide general administrative and clerical support to the real estate team as needed

Qualifications & Skills
- Previous clerical or administrative experience in a professional office environment
- Strong computer skills with proficiency in Microsoft Office, including Word, Excel, and Outlook
- Experience with Google Workspace and CRM systems
- Strong data entry and document management skills with excellent attention to detail
- Ability to follow established systems and procedures consistently
- Excellent organizational and time-management skills with the ability to prioritize and multitask in a fast-paced workplace
- Robust written and verbal communication skills
- Professional phone etiquette and customer service skills
- Comfortable learning new software, systems, and processes
- Basic Canva experience is an asset
- Experience with QuickBooks is an asset
- Previous real estate administrative experience is an asset but not required; relevant administrative, customer service, or transaction-based experience will be considered

Why Join Our Team? Join a professional, high-performing real estate team where your organizational skills and attention to detail will make a meaningful impact.

We are committed to creating a supportive and cooperative work environment where team members are valued, encouraged to grow, and given the prospect to develop their skills within the real estate industry.

If you are organized, dependable, proactive, and enjoy being part of a fast-paced team, we would love to hear from you.

Pay: $20.00-$25.00 per hour

Benefits

- Casual dress
- On-site parking
- Paid time off

Work Location: In person

📌 Administrative Assistant (Halifax Regional Municipality)
🏢 Daria Kark Real Estate - Engel u0026 Volkers Ottawa Central
📍 Halifax Regional Municipality