Job Summary

KMSC Law LLP in Grande Prairie is seeking an experienced, detail-oriented Administrative Assistant to join our team. This is a full-time, in-office position located in Grande Prairie and is not a remote role.

This position will provide administrative support across the firm and will play an important role in keeping day-to-day operations organized and efficient. The successful candidate will be comfortable managing multiple priorities, working with confidential information, and supporting a busy professional environment.

The ideal candidate will have at least two years of administrative experience, proven attention to detail, strong organizational skills, and the ability to work independently while contributing positively to a team.

Key Responsibilities

- Provide day-to-day administrative support to lawyers, staff, and other departments as required
- Prepare, format, organize, and maintain documents, correspondence, and records
- Assist with data entry, file maintenance, scanning, filing, and document management
- Manage incoming requests and ensure tasks are completed accurately and within required timelines
- Assist with opening, updating, and maintaining electronic and physical files
- Coordinate internal and external correspondence and documentation
- Support reception and other administrative functions when coverage is required
- Assist with scheduling, meeting coordination, and other office-related tasks
- Maintain accurate records and ensure information is entered consistently into firm systems
- Follow established firm procedures and administrative processes
- Identify missing or incomplete information and follow up as required
- Handle confidential and sensitive information with professionalism and discretion




- Provide additional administrative and office support as needed

Requirements
- Minimum two years of experience in an administrative, office support, or similar professional role
- Proven attention to detail and a demonstrated ability to produce accurate, high-quality work
- Strong organizational and time management skills
- Ability to manage multiple priorities and deadlines in a busy environment
- Strong computer skills, including proficiency with Microsoft Office applications
- Strong data entry and document formatting skills
- Clear and professional verbal and written communication skills
- Ability to follow established procedures and instructions consistently
- Strong problem-solving skills and the ability to take initiative when appropriate
- Ability to work independently while collaborating effectively as part of a team
- Professional, dependable, and comfortable handling confidential information
- Previous experience in a law firm, professional services environment, or other deadline-driven office setting is considered an asset

What We Offer
- Competitive salary based on experience
- Comprehensive health and dental benefits
- RRSP matching program
- Performance-based bonuses
- Flex time and paid sick leave
- Company events and team-building activities
- Opportunities for professional growth and career development
- A supportive and collaborative workplace culture

If you are highly organized, take pride in producing accurate work, and enjoy being part of a busy professional team, we would be happy to hear from you. Pay: $20.00-$24.00 per hour

Perks

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Administrative Assistant (Grande Prairie)
🏢 KMSC LAW
📍 Grande Prairie