POSITION TITLE

Administrative Assistant

SHIFT TYPE

Monday to Friday, Days

DEPT/PROGRAM

Research and Academics

JOB CLASS

Administrative Assistant 2

EMPLOYMENT TYPE

Full Time Permanent

RATE OF PAY

$28.85 - $32.52 per hour

WORK SCHEDULE

75 hrs bi-weekly

EMPLOYEE GROUP

OPSEU

POSTING TYPE

Existing Vacancy

Restricted

POSTING DATE

August 17th, 2026

HYBRID ELIGIBLE

Yes

OPEN POSITIONS

1

Waypoint Centre for Mental Health Care is a 321-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province.

The Director of Research & Academics is currently seeking a full-time Administrative Assistant. The purpose of the position is to provide administrative support/services to the Waypoint Research Institute including organizing information, supporting the budget maintenance process, and coordinating schedules.

Please Note: This position offers a hybrid work environment consisting of in-office and remote work. Office location is 500 Church Street, Penetanguishene, ON.

For information about funding incentives for nurses, our enhanced employee referral program, housing, orientation and other employment-related information please follow this link to our employment web page. https://www.waypointcentre.ca/get-involved/join-our-team

KEY ACCOUNTABILITIES:

- Support teams with various administrative/secretarial functions as assigned, including taking and responding to calls or inquiries, ordering supplies and equipment, preparing and responding to program faxes and emails, etc.
- Coordinate schedule of Program Director/Department Manager using own judgment to set up appointments; determining urgency and nature of appointments; attaching pertinent information.
- Support the budget process by data gathering (i.e. overtime stats, etc.); data entry; invoicing,



identifying variances of Program/Department budgets, preparing and processing completed travel/expense claims. Order supplies and equipment, and arrange tuition, accommodation, etc. for Director/Managers, maintaining office supply inventory for the Program/Department.
- Collect and collate information, as required and/or directed, to compose correspondence and/or prepare reports/presentations/spreadsheets/graphs/special projects in response to requests from senior management, external community partners, and associated ministries using various software applications (Microsoft Office Suite, etc).
- Collaborate with community partners, clients, families, and provide direct customer service and administrative support.
- Participate in projects or working groups/committees, as assigned.
- Take and process minutes of assigned committees/meetings, composing, typing and distributing
- agenda, meeting coordination - arranging attendees, including electronic invitations; room booking.
- Perform all work at all times in compliance with all hospital policies and procedures and legislation (Occupational Health &Safety; Act, Fire Code, WHMIS, etc.) relevant to health and safety, security (including relational/therapeutic security) and potential risk hazards, and in particular, “duties of the worker” as defined in Section 28 of the OH &S; Act.

REQUIREMENTS/QUALIFICATIONS:

- Completion of an accredited post-secondary education program in office administration or in a relevant field of study for specific area of hire.
- Three to five years of recent administrative experience in a fast-paced medical environment,



preferably within a hospital setting.
- Knowledge of the programs or department's roles, administrative functions, objectives, and activities to effectively manage communication.
- Proven advanced level computer software experience including proficiency in Microsoft suite and Meditech
- General knowledge of budgetary practices and processes
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Demonstrated leadership, conflict resolution, interpersonal and organizational skills
- Proven written and verbal communication skills
- Proven ability to adapt readily to change
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills

WHAT WE OFFER:

- A comprehensive and generous benefit plan including dental coverage, paid vacation and holidays, sick days and extended health benefits
- Participation in the Health Care of Ontario Pension Plan (HOOPP)
- Relocation support program for eligible staff
- Participation in the employee referral program
- Professional development and mentorship opportunities
- Access to Waypoint’s Employee & Family Assistance Program (EFAP)
- Nurses may be eligible to participate in the Community Commitment Program for Nurses (CCPN), or the Tuition Support Program (TSPN)

HOW DO I APPLY? Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.ca and external applicants apply to Join our Team, Career Opportunities | Waypointby close of business (4:00 pm)on August 27th, 2026 quoting Job ID WC26-209. Attach your cover letter and resume detailing why you are interested in this chance and how you meet the qualifications and key accountabilities specified.Waypoint does not use artificial intelligence (AI) to screen, assess, or select applicants.

📌 Administrative Assistant RAO (FT) (Penetanguishene)
🏢 Waypoint Centre for Mental Health Care
📍 Penetanguishene