Overview

Administrative Assistant to the Director Human Services, Housing Services

Status: Contract Full Time - up to 18 months

Hiring Range: $71,549 - $80,493 per annum plus comprehensive benefits, where applicable

Salary Range: Non Union; Salary Band E

Work Mode: Hybrid *see below for more details about this work mode.

Location: 10 Peel Centre Dr., Brampton, ON

Hours of work: 35 hours per week

Join our diverse team and be part of our vision. Think big. Channel your creativity. Make a difference.At Peel Region, we can create lasting impact, together.

The Administrative Assistant to the Director of Housing provides confidential administrative support to the Director and management team, contributing to the effective operation of the division. This role requires strong organizational skills, political acuity, the ability to manage sensitive matters, coordinate responses to political and stakeholder inquiries, support issue management activities, and work effectively in both a unionized and non-unionized environment while adhering to collective agreement processes and corporate policies.

What you will do in this role:

Provide a wide range of administrative and clerical support, including but not limited to:

- Managing and maintaining departmental calendars, scheduling meetings, and coordinating appointments.
- Preparing agendas, taking and distributing meeting minutes, and following up on action items.
- Drafting, formatting, and proofreading correspondence, reports, presentations, and other documents.
- Managing and organizing electronic and paper filing systems, ensuring information is easily accessible and confidential.
- Processing incoming and outgoing mail, including sorting, distributing, and preparing documents for mailing.
- Answering telephone calls, screening inquiries, and directing calls to the appropriate personnel.
- Greeting and assisting visitors in a professional and courteous manner.
- Managing office supplies and ensuring adequate inventory levels.
- Processing purchase orders, invoices, and expense reports in accordance with municipal policies and procedures.
- Maintaining and updating departmental databases and records.
- Provide excellent customer service to the public, other municipal departments, and external organizations by responding to inquiries, providing information, and resolving issues in a timely and professional manner.
- Assist with the preparation and coordination of departmental events, workshops, and meetings.
- Maintain confidentiality of sensitive information and adhere to all municipal policies and procedures.
- Operate and maintain office equipment, including computers, printers, photocopiers, and fax machines.
- Assist with special projects and other duties as assigned
- Contribute to a positive and collaborative work environment.
- May be required to assist with front counter duties and provide information to the public.
- Maintain awareness of relevant municipal bylaws, policies, and procedures.

What the role requires:

- A satisfactory Level 1 Criminal Record Check obtained directly from a police station (third-party background checks will not be accepted).
- Completion of a post-secondary diploma in office administration or a related field,



or an equivalent combination of education and experience.
- Minimum 3 years of administrative support experience, preferably within a government or public sector environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SAP, eScribe for Council Reports, Visio and other relevant software applications.
- Knowledge of general office procedures and practices.

Skills/Abilities:

- Problem-solving and analytical skills.
- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, including professional telephone etiquette.
- Exceptional attention to detail and accuracy.
- Demonstrated ability to exercise sound judgment and maintain confidentiality.
- Excellent interpersonal and customer service skills with the ability to interact effectively with a diverse range of individuals.
- Ability to work independently and as part of a team.
- Ability to adapt to changing priorities and work under pressure.
- Strong work ethic and a positive attitude.
- Ability to take initiative and be proactive.
- Commitment to continuous learning and professional development.
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

- Familiarity with municipal government operations and processes is an asset.

Perks @ Peel and why you will love working for us:

- Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
- Automatic enrolment into OMERS pension plan (where applicable)
- Accrue Vacation on a monthly basis (where applicable) starting at 3 weeks per annum
- 3 Paid personal days and floating holidays (non-union)
- Flexible hours supporting your wellness and wellbeing (non-union)
- Annual performance review and merit increases based on performance (non-union/ where applicable)
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources

Be bold. Think big. Join us. Work Mode & Job Location: In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your off-site work location must be within the province of Ontario.



This ensures that we're compliant with all regulations and policies.The Region of Peel offers job based flexible hours of work that allows employees to manage personal and skilled responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as key communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses. We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking.

At Peel

Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has prospect to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected] Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly.

If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

📌 Administrative Assistant to the Director (Mississauga)
🏢 Regional Municipality of Peel
📍 Mississauga