Office Assistant

Location: Fort McMurray, AB

Wood Buffalo Paving Ltd. is looking for an organized and dependable Office Assistant to support our office and operations team during the construction season.

We are looking for someone with previous office or administrative experience who can step into the role with a good understanding of day-to-day office tasks, while still being willing to learn our systems and processes.

What We Offer

- Competitive wages based on experience
- 100% employer-paid benefits
- Medical, dental, vision, and extended health coverage
- Strong team environment
- Opportunity to learn and grow within the company

Key Responsibilities

- Book hotels, housing, vehicle rentals, and travel arrangements
- Arrange equipment rentals and support field logistics
- Assist with ordering materials, supplies, and other project needs
- Support employee onboarding and new-hire paperwork
- Assist with accounts payable and accounts receivable tasks
- Enter invoices, receipts, purchase orders, and other financial information
- Organize and code receipts and supporting documentation
- Complete general data entry and maintain accurate records
- Assist with filing, document management, and office organization
- Communicate with vendors, suppliers, employees, and rental companies
- Support the Office Manager and management team with general administrative tasks




- Perform other office and operational support duties as required

What We’re Looking For

- Previous experience in an office, administrative, accounting support, or similar role
- Robust organizational and time management skills
- Good attention to detail and accuracy
- Comfortable handling multiple tasks and changing priorities
- Strong written and verbal communication skills
- Dependable and able to work independently
- Comfortable speaking with vendors and service providers
- Strong basic computer skills

Preferred Skills and Experience

- 1–3 years of office or administrative experience
- Experience with accounts payable, accounts receivable, invoicing, or bookkeeping
- Proficiency with Microsoft Excel, Word, and Outlook
- Experience with accounting or construction software
- Experience booking travel, rentals, accommodation, or equipment
- Construction industry experience is an asset

Education

- High school diploma or equivalent required
- Business administration, accounting, or office administration training is an asset

Start Date: Immediate We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Experience:
- Administrative: 2 years (preferred)

Work Location: In person

📌 Administrative Assistant (Fort McMurray)
🏢 Wood Buffalo Paving
📍 Fort McMurray