About the Role

Yale PGC LLP, a growing public accounting firm in Toronto, is seeking a detail-oriented and proactive Administrative Assistant to support our partners, managers, and administrative team. This role combines front desk and reception duties with broader administrative support across client file management, correspondence and firm workflow.

Key Responsibilities

- Provide reception coverage, greeting and directing clients
- Prepare invoices and other documentation, including tax filing packages, engagement letters and e-packages
- Handle daily mail, courier services, and document scanning
- Perform clerical duties, including collections and general correspondence
- Support tax season workflow, including categorization and routing of tax work intake
- Deposit funds to the bank as needed
- Ensure kitchen and office supplies are stocked
- Assist Partners, Managers, and Accounting Staff as required
- Other administrative tasks as assigned

Hours of Work

Monday to Friday, 8:30 AM to 5:00 PM





Requirements

- Excellent written and verbal communication skills
- Strong organizational, time management, and follow-through abilities
- Ability to work well under pressure and as part of a team
- Strong attention to detail with the ability to follow directions and procedures efficiently and accurately
- 2+ years of administrative experience, ideally within a skilled services, accounting, or legal environment
- High degree of discretion when handling confidential client and firm information
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Experience with CaseWare, Taxprep, or similar accounting software platforms is an asset, but not required
- This is a full-time, on-site position with a strong emphasis on administrative support, in addition to front desk responsibilities

Work Location: Richmond Hill

📌 Administrative Assistant (Richmond Hill)
🏢 Yale PGC
📍 Richmond Hill