Company Overview

Pennine Security Solutions is a privately owned, fully integrated security solutions company licensed and bonded in. Founded on the premise of elevating service standards within the private security sector, we focus on professionalism, employee appreciation, and delivering exceptional client experiences.

Job Summary

We are seeking an energetic and detail-oriented Administrative, Reception, and Recruitment Assistant to join our dynamic team. This paid position offers an exciting opportunity to support daily office operations, manage front desk responsibilities, assist with recruitment processes, and ensure smooth communication across departments. The ideal candidate will demonstrate excellent organizational skills, strong computer proficiency, and a friendly customer service approach to foster a welcoming environment for visitors and staff alike.

Duties

- Greet visitors and manage front desk operations with professionalism and warmth
- Answer multi-line phone systems promptly, directing calls efficiently and courteously
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both digitally and physically to ensure easy document retrieval
- Assist in recruitment activities by scheduling interviews, coordinating candidate communications, and supporting onboarding processes
- Provide exceptional customer support to clients, vendors, and internal teams through effective communication and problem-solving




- Support clerical duties such as proofreading documents, managing calendars, and handling correspondence

Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent data entry skills with high accuracy and typing speed
- Strong customer service skills with professional phone etiquette and a friendly demeanor
- Previous clerical or administrative experience in medical or dental offices is a plus
- Ability to handle multiple tasks efficiently in a fast-paced setting
- Knowledge of front desk procedures, filing systems, and multi-line phone systems
- Basic proofreading skills to ensure clear communication

Join us to be part of a vibrant team that values professionalism, efficiency, and positive engagement. This role provides a fantastic platform for growth within a supportive environment dedicated to excellence in service delivery. Pay: $22.00-$22.50 per hour

Benefits

- Casual dress
- Extended health care
- On-site parking

Ability to commute/relocate:
- Mississauga, ON L4W 4Y5: reliably commute or plan to relocate before starting work (required)

Education:
- Bachelor's Degree (preferred)

Experience:
- Recruitment: 2 years (required)

Language:
- English (required)

Location:
- Mississauga, ON L4W 4Y5 (preferred)

Work Location: In person

📌 Administrative, Reception, and Recruitment Assistant (Mississauga)
🏢 Pennine Security Solutions
📍 Mississauga