Coordinator - Financial Training and Audit

Position Title Coordinator - Financial Training and Audit

Posting Number

Posting Number ES1823P

Job Posting Open Date

Job Posting Open Date 08/14/2026

Job Posting Close Date

Job Posting Close Date 08/21/2026

Anticipated Layoff Start Date #1

Anticipated Layoff End Date #1

Anticipated Layoff Start Date #2

Anticipated Layoff End Date #2

Position Start Date

Position Start Date 09/01/2026

Position End Date

Location

Location Lansdowne

Building

Building Paul

Applicant Portal Position Category Support Staff

Employee Group

Employee Group Support Staff (CUPE)

Pay Grade

Pay Grade Pay Grade 14

Salary $37.28 - $39.95 per hour

Number of positions to be hired under this posting

Number of positions to be hired under this posting 1

Additional Pay Considerations

Additional Pay Considerations 3% Teaching stipend

Days of the Week

Days of the Week Monday to Friday

Work Schedule

Work Schedule 8:00am - 4:00pm

Hours per Week 35

Additional Work Arrangements

TBD

Position Type

Position Type Continuing Full Time

Position Reason

Position Reason Replacement

Posting Type

Posting Type Employees & General Public

Division/School

Division/School Finance

Department

Department Finance

Job Description

GENERAL STATEMENT

Under the direction of the Director and as a member of the Finance department’s leadership team, the Coordinator is responsible for maintaining a global and integrated view of the Colleague Finance accounting system, Colleague student registration system, business processes, relationship to other systems modules, and the interface with business processes in other departments across the college. The Coordinator is responsible for maintaining integrity of college’s financial records, including student registration and payment records, to support the financial operations of the college including accounting, audit, planning and reporting activities. Demonstrating initiative and pride in performance, the Coordinator will contribute positively to a respectful and constructive work setting.

TYPICAL DUTIES

- Coordinates the review, publication, and implementation of streamlined processes and procedures for all Finance modules and related applications throughout the college;
- Provides expertise and support for other financial systems with the College Foundation, College Bookstore or other ancillary services;
- Manages and conducts business process reviews for all financial systems (in Finance and other departments) to ensure a coordinated approach, consistent practice, and effective operations;
- Liaises with other module user groups (Student Services, Human Resources and ITS ) to resolve core and integration issues;
- Coordinates, develops and implements Finance and Student module testing protocols for accounts receivable and/or cash receipts;
- Coordinates the delivery of Finance module training including assessing needs, developing, and scheduling training college-wide;
- Develops and provides ongoing training and support on payables, receivables, and general ledger activities;
- Researches, plans and coordinates Finance system enhancements to automate functions and improve self-serve functionality college-wide;
- Analyzes ad hoc reporting and data extraction requests and determines best solutions;
- Responds and provides guidance to enable timely responses and resolutions to issues arising from systems or business process challenges;
- Represents the department on college-wide committees for Colleague system operations;
- Promotes and ensures a high level of service to facilitate sound financial practices
- Participates in the development and implementation of service standards, improvements, and tools to meet departmental and college goals;
- Demonstrates and mentors for service excellence as well as coaches employees to meet service expectations, departmental goals and objectives;
- Monitors service effectiveness, initiates service reviews and provides responsive improvements to services, according to operational needs;




- Resolves issues or complaints referred by staff or students in a satisfactory manner;
- Brings forward issues related to internal controls and related procedure/policy development that require consultation and consideration of the management team;
- Uses published or researched best practices to improve provision of service;
- Prepares reports using computer tools or manual tools for Director of Finance and other college personnel when necessary;
- Gathers and analyzes client feedback in order to propose enhancements to documentation, web information and business processes;

Leads the effective operation of the functional area

- Takes a leadership role by being knowledgeable of functions, business processes and changes within the college’s financial operations and communicates these to workgroup members;
- Administers team workload to meet deadlines and departmental/college goals;
- Leads regular staff meetings and provides ongoing advice, guidance or instruction to staff;
- Responds appropriately to unforeseen circumstances;
- Determines the best method to distribute information/resources and who should receive information and resources;
- Identifies accounting and technical support requirements, both internal and external, to support internal controls and related business processes;
- Coordinates annual T4A process as well as monthly and annual accounting system close process;
- Develops an annual calendar detailing workgroup activities and timelines;
- Reviews and develops content for departmental publications/website and support material;
- Implements Colleague testing protocols identified for Finance and related departments;
- Develops, promotes and supports an effective working relationship with schools and departments;
- Liaises with Financial Analysts and other departments to ensure the accurate and timely provision of information;

Manages the recruitment, orientation, supervision and development of employees

- Develops and reviews job descriptions and training plans to ensure they meet department and college needs in consultation with the Director;
- Develops the hiring process and selection criteria, in accordance with collective agreements, to meet service expectations and position requirements;
- Defines performance objectives for staff members in consultation with the Director and assists staff in meeting these objectives through professional development opportunities as required;
- Liaises with Human Resources, union representatives and management to ensure matters related to collective agreements are handled in an appropriate and consistent manner;
- Conducts employee performance reviews in accordance with college practices;
- Recommends approval of vacation, time off, professional development requests or leaves of absence for direct reports in consultation with Director;
- Proactively supports and mentors staff through organizational change;

Identify needs for departmental development and lead project work to achieve departmental and college goals

- Contributes to decision making and planning related to policy, business processes, identifying projects and setting recent directions within the Finance department;
- Leads projects and implements new procedures, policies and system enhancements;
- Liaises with other post secondary institutions, professional organizations, and other relevant committees or organizations as necessary;
- Performs other related duties similar in scope and complexity.

Qualifications

Successful completion of a police information check is required.

Bachelor’s degree and a two-year Accounting diploma plus six years experience within a computerized accounting environment,



including supervisory experience, or an equivalent combination of education and experience.

- Comprehensive knowledge of financial information and accounting systems, business management theories and practices, GAAP and federal and provincial tax regulations
- Proficiency in a Windows/MS Office environment and advanced knowledge and competence in the provision of service using spreadsheets and databases
- Proficiency in using data extraction and reporting tools
- Good working knowledge of a multi-component enterprise management system (Datatel Colleague) including accounts payable, accounts receivable and general ledger system
- Demonstrated sound judgment, exceptional problem-solving and analytical skills, ability to prioritize, strong time-management skills, accountability for decisions and exceptional interpersonal skills.

Supporting Truth & Reconciliation Commission's Recommendations

Capabilities

The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)

We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Posting Information

Special Instructions to Applicants

Special Instructions to Applicants Regular employees and term employees, who have successfully completed their probationary period as of the closing date of the posting, as stated in the CUPE Collective Agreement, shall be considered prior to all others.

Commitment to Equity, Diversity and Inclusion Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information. If you require an accommodation during any stage of our recruitment process, please contact to let us know how we can assist you.

Supplemental Questions

Required fields are indicated with an asterisk (*).

- * Are you legally entitled to work in Canada?
- Yes
- No

- * What is the nature of your eligibility to work in Canada?

- Canadian Citizen
- Permanent Resident
- Work Permit

- If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

(Open Ended Question)

Required Documents

- Cover Letter
- Resume

Optional Documents

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📌 Coordinator - Financial Training and Audit (Victoria)
🏢 Camosun International
📍 Victoria