Bookkeeper / Project Coordinator

Eterna Light is looking for a highly organized and detail-oriented Bookkeeper / Project Coordinator to join our team. This is a hybrid position combining day-to-day bookkeeping and accounting responsibilities with project coordination and administrative support.

The ideal candidate is comfortable working independently, managing multiple priorities, communicating with clients and suppliers, and keeping projects and financial records organized.

ResponsibilitiesBookkeeping & Accounting

- Manage day-to-day bookkeeping and accounting activities
- Record and reconcile accounts payable and accounts receivable
- Prepare and issue customer invoices
- Process supplier invoices and payments
- Reconcile bank and credit card accounts
- Track outstanding customer balances and follow up on receivables
- Assist with payroll processing and related remittances
- Maintain accurate and organized financial records
- Assist with month-end and year-end accounting procedures
- Prepare financial reports and summaries as required
- Work with external accountants on tax filings, year-end reporting, and other accounting requirements

Project Coordination
- Coordinate projects from order confirmation through completion
- Track project timelines, deadlines, deliveries, and outstanding items
- Communicate with clients, suppliers, contractors, and internal team members
- Follow up on quotes, purchase orders, invoices, and deliveries
- Coordinate product orders and ensure materials are received on schedule
- Maintain project documentation and ensure information is up to date
- Assist with preparing project quotations, purchase orders, and change orders




- Monitor project costs and flag discrepancies or potential issues
- Coordinate shipping and delivery requirements when necessary
- Help ensure projects remain organized, on schedule, and within budget

Administrative Support
- Maintain organized digital and physical records
- Assist with general office administration
- Manage and update spreadsheets, project trackers, and accounting records
- Support management with reports, documentation, and other administrative tasks
- Identify opportunities to improve internal processes and organization

Qualifications
- 2+ years of bookkeeping, accounting, or finance-related experience
- Strong organizational and time-management skills
- Excellent attention to detail
- Experience with accounting software such as QuickBooks or similar
- Strong Excel / Microsoft Office skills
- Excellent written and verbal communication skills
- Ability to manage multiple projects and priorities simultaneously
- Comfortable communicating with clients, suppliers, and contractors
- Ability to work independently and take ownership of responsibilities
- Experience in project coordination, construction, manufacturing, architecture, lighting, or a related industry is an asset
- Bilingual French/English is an asset

What We're Looking For We're looking for someone who is organized, proactive, reliable, and solution-oriented. This role is ideal for someone who enjoys both numbers and coordinating people and projects.

The successful candidate will play an significant role in keeping Eterna Light's financial operations, projects, orders, and day-to-day administration running smoothly.

Pay: $45,000.00-$60,000.00 per year

Benefits

- On-site parking

Work Location: In person

📌 Bookeeper/ operations coordiantor (Montreal)
🏢 Eterna Light
📍 Montreal