Who you are

- 1+ year hands-on bookkeeping and payroll experience

- Proven proficiency with Zoho Books and Zoho Payroll

- Experience handling high-volume, manual invoicing and AR follow-ups

- Excellent written English for professional, client-facing emails

- Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets

- Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO

- You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes

- You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision

- You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails

- You thrive in a quick-paced, remote setting and can align to Eastern Time work hours

- Must have a reliable internet connection and a quiet workspace

- Required to provide own computer with Intel Core i5 or something similar or higher operating system

What the job involves

- This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day,



and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm

- Full-cycle bookkeeping (Zoho Books)

- Perform daily/weekly bank and credit card reconciliations

- Post journal entries and maintain accurate general ledger records

- Monitor accounts receivable aging and support month-end close

- Payroll processing (Zoho Payroll)
- Run payroll cycles, initiate payments to the bank, and email pay stubs

- Remit payroll deductions and prepare/file WSIB online

- Prepare and issue T4s for employees

- High-volume invoicing and billing

- Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)

- Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices

- Complete the full monthly billing run accurately within a single billing day

- Accounts receivable follow-up and client communication

- Send professional, concise follow-up emails to clients with outstanding balances

- Maintain AR notes and escalate issues or discrepancies to the CEO when needed

- Reconcile payments received and keep customer accounts current

- Workflow ownership and reporting
- Manage recurring weekly/monthly checklists and timelines with minimal supervision

- Prepare brief weekly summaries on invoicing status, AR, and reconciliations

- Identify minor process improvements to increase speed and accuracy

📌 Bookkeeper & Payroll Specialist (Canada)
🏢 Magic
📍 Canada