Posting Status Open

Posting Date August 14, 2026

Closing Date August 20, 2026

Location Vancouver (east side)

Expected Hours of Work Hybrid - Monday - Friday - 9am-5pm

In Office - Tuesday, Wednesday and Thursday

Collaborative environment with cross-functional team interactions.

Occasional evening or weekend work may be required depending on operational needs.

Department 06

Position Status Permanent Full-Time

Highlights The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a collaborative administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources.

A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following:

HR processes and documentation

Requirements of employment

System access management

Payroll Support

Benefit administration

Support Recruitment and Onboarding efforts

Schedule Input

Record keeping and file management

Employee relations

Employee safety, welfare, wellness, and health reporting; and

Termination processing

Day-to-day efficient operation of the HR department.

Duties And Responsibilities Specific Responsibilities will include some or all of the following:

Assist with job postings, pre-screening, interviewing job applicants and short-listing candidates

Process hiring-related paperwork; references, requirements of employment (criminal record search, first aid certificate, orientation training and online training)

Inform job applicants of details such as duties and responsibilities, compensation and benefits.

Complete items on new hire checklists, and send introductory emails to staff

Interpret and explain human resources policies, procedures, standards, or regulations.

Maintain current knowledge of the Employment Standards Act and Human Rights laws.

Prepare or maintain employment records related to events, such as hiring,



training checklists, termination, leaves, position changes and transfers

Input of employee rotation schedules

Provide input for improvement and development in recruitment processes and best practices to HR team

Benefit Administration – enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates – dependents/beneficiary.

System management – software access and permissions

Payroll support – processing of seniority increases and reporting

Personnel file and records management; online and file records

Processing terminations – full cycle

Attendance and participation in meetings such as; Health & Safety committee and department meetings

Other duties as assigned by the HR Director, HR Manager or Co-Directors.

Reports To HR Director

Rate Of Pay $26/hr

Probation 3 months

Driving Requirement Driving not required

Preferred Training Or Experience

Excellent verbal and written communication skills.

Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization.

Ability to handle confidential material and situations with tact and discretion;

Establish and maintain effective on-going communication with organizational leaders and managers

Able to maintain a skilled, approachable and appropriate attitude when interacting with all levels of personnel

Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned

Strong ability to proactively, critically, and collaboratively problem solve;

Ability to quickly learn and leverage new software.

Proficient in MS Office

Prior experience with Comvida and Sharevision software is not required but considered an asset.

Specific Training Or Experience Required

Computer proficiency (email, Word, internet usage)

Service Admin

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📌 26-34 – Human Resources Assistant (Winnipeg)
🏢 Spectrum Society for Community Living
📍 Winnipeg