Job Overview The Core Speech and Language Therapy is looking for a highly organized, dependable career administrator to join our pediatric speech-language therapy clinic.

We are specifically looking for someone seeking a long-term career in administration. This is a permanent position and is not intended for students, temporary employment, or someone looking for short-term work between other commitments.

This is not a quiet office environment. We work with children and their families throughout the day, which means our clinic can be busy, energetic, playful, and occasionally noisy. You should genuinely enjoy working in an setting where children are present and be comfortable communicating warmly and professionally with parents and caregivers.

At the same time, this is a detail-oriented administrative position that requires excellent organization, accuracy, follow-through, and the ability to manage multiple competing priorities.

Responsibilities

- Managing phone calls, emails, and communication with current and prospective families
- Processing invoices and payments
- Supporting families with billing and funding-related paperwork
- Maintaining accurate administrative records
- Communicating professionally and compassionately with families
- Supporting clinicians with day-to-day administrative needs
- Keeping track of outstanding administrative tasks and following through without requiring frequent reminders
- Helping maintain an organized, welcoming, and functional clinic environment
- Supporting with general tidiness around the office





Required:

- Previous professional administrative experience
- A genuine interest in building a long-term career in administration
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Strong written and verbal communication skills
- Confidence managing multiple tasks and priorities at once
- Comfortable working independently and taking initiative
- Reliable, consistent, and able to follow tasks through to completion
- Comfortable working in a busy pediatric environment around children and families
- Comfortable learning and using scheduling, billing, and other office software

Strongly preferred:

- Previous experience using Jane App
- Experience in a healthcare, allied health, medical, therapy, or similar professional office
- Experience with invoicing, payments, and extended health benefits
- Experience supporting a team of healthcare professionals

To Apply Please submit your resume along with a brief cover letter telling us:

- What interests you about working in administration long-term;
- What experience you have working in a busy office or client-facing environment; and
- Whether you have previous experience with Jane App or other healthcare practice-management software.

Please apply only if you are seeking permanent, long-term employment in an administrative role. Pay: $24.00-$28.00 per hour

Benefits

- Casual dress
- On-site parking
- Paid time off
- Work from home

Work Location: In person

📌 Clinic Administrator (Victoria)
🏢 The Core Speech and Language Therapy Services
📍 Victoria