We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, skilled, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.

What You'll Be Doing

Office Operations

- Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
- Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
- Help maintain office safety, security, emergency procedures, and visitor protocols.

Facilities & Vendor Coordination

- Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
- Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
- Maintain office inventory, supply budget tracking, and vendor/service records.

Administrative Support

- Manage mail, shipping, receiving, scanning, filing, and document organization.
- Coordinate with IT, HR, Finance, and Operations on site-related needs.

What You'll Need

- High school diploma or GED required; Associate's or Bachelor's degree preferred
- At least three years of office administration, office management, administrative support, or related experience.




- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- Active Florida Notary or ability to obtain within 90 days.

You’ll make

$40,000

$50,000

USD

Per Year Salary

This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above.

Essential Job Functions & Physical Requirements

- Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation
- Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner)
- Ability to view a computer screen for prolonged periods, with or without reasonable accommodation
- Ability to communicate effectively in person, by phone, and via email
- Ability to occasionally stand, walk, bend, and reach within an office environment
- Ability to lift and/or move up to 10–15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation
- Ability to perform repetitive motions, such as typing or data entry
- Ability to maintain focus and attention while performing detailed tasks

Additional Details Available Here With Online Application

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📌 Office Administrator (High Level)
🏢 Alumni of Leadership Sarasota
📍 High Level