Job Overview

We are seeking a dynamic and organized Construction Office Administrator to join the Fast Cool team! In this vital role, you will be the backbone of our construction office operations, ensuring smooth administrative workflows and effective communication across all project levels. Your energetic approach and attention to detail will help keep our projects on track, foster positive relationships with clients and vendors, and support the overall success of our construction initiatives.

This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and proactive attitude will shine.

Responsibilities

- Manage daily office operations, including answering multi-line phone systems with professionalism and courtesy
- Coordinate scheduling, appointments, and meetings for project teams and clients
- Maintain accurate records through filing, data entry, and document management using Microsoft Office and Google Workspace tools
- Process invoices, track expenses, and perform basic bookkeeping using QuickBooks or similar accounting software
- Prepare and track construction paperwork including purchase orders, change orders, and progress billings
- Multi-tasking multiple projects and managing construction scheduling
- Assist with clerical tasks such as proofreading documents,



preparing reports, and ensuring all correspondence is clear and error-free
- Handle front desk duties including greeting visitors, managing visitor logs, and overseeing office supplies

Experience

- Proven clerical or administrative experience in an office setting, preferably within the construction or related industry
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or other bookkeeping software is highly desirable
- Familiarity with construction documentation such as change orders, progress billings, Schedule of values, and holdbacks is an asset
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Demonstrated customer service skills with professional phone etiquette and effective communication abilities
- Familiarity with data entry, filing systems, and document proofreading to ensure accuracy

Pay: $19.55–$30.00 per hour Pay: $20.00-$30.00 per hour

Advantages

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking

Work Location: In person

📌 Construction Office Administrator (Surrey)
🏢 Fast Cool HVAC
📍 Surrey