About the role

Our Principal is one of the most in demand immigration consultants in the market. Her calendar is the constraint on the whole firm. This role exists to change that.

You will own her calendar, her message triage, her travel, and her transport. You will decide what reaches her and what does not. You will protect the blocks of time she needs to do the technical work only she can do, and you will hold those blocks against pressure, including pressure from her.

This is not a role for someone who waits to be told. It is a role for someone who takes the diary, takes the inbox, and hands back hours.

What you will do

- Own the Principal’s full calendar, business and personal, in a single view, and protect her scheduled file review time.
- Triage her inbox and message queue every day: answer, route to the right person, or hold for her. Chase the items you route until they close.
- Keep one running list of what genuinely needs her decision, ordered by deadline, and never let anything age on it.
- Drive her to client meetings, external events, and personal appointments across the GTA, planning routes and departure times so she is never late.
- Brief her every evening on the next day: schedule, travel, materials, and decisions required.
- Book travel and coordinate speaking engagements, podcasts, and industry events.
- Coordinate her personal and family appointments alongside her business commitments.
- Handle everything you see, professional and personal, with complete discretion.

What we are looking for

- Three or more years supporting a senior executive, business owner, or partner, with real calendar ownership rather than diary entry.
- Someone comfortable saying no on someone else’s behalf, politely and without escalating every decision.
- Excellent written English. You will be corresponding with clients.




- Judgment about urgency. You will see items with legal deadlines attached and you need to recognise them.
- Absolute discretion about confidential business and personal information.
- Comfort with Outlook or Google Calendar, Teams, Excel or Sheets, and WhatsApp Business.

Requirements

- Valid full Ontario Class G driver’s licence and a driving record in valuable standing.
- Reliable personal vehicle, insured for business use, available during working hours.
- Willingness to provide a driver’s abstract and to consent to a criminal record check.
- Legally entitled to work in Canada.

What we offer

- Direct working relationship with the firm owner and a genuine view of how a professional practice runs.
- Mileage reimbursement at the standard rate for all firm travel.
- Paid driving time. Time behind the wheel on firm business is working time.
- A defined role with clear boundaries, in a firm that is actively building its structure.

Our hiring process

- Application review.
- Short screening call.
- Paid work sample. A one hour scheduling and triage exercise, compensated with a flat fee whether or not you proceed.
- Interview with the HR and Operations Manager and the Principal.
- References, driver’s abstract, and criminal record check.

To apply: Send your resume and a short note, no more than 200 words, describing a time you protected an executive’s time against pressure and what happened, to [EMAIL]. Applications without the note will not be reviewed.

TDOT Immigration is an equal opportunity employer. We welcome applications from all qualified candidates and will provide accommodation on request at any stage of the hiring process.

Pay: $40,000.00-$43,000.00 per year

Benefits

- Commuter benefits
- Flexible schedule
- Mileage reimbursement
- Work from home

Work Location: In person

📌 Executive Assistant to CEO (North York)
🏢 Tdot Immigration Services
📍 North York