Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support our General Manager and serve as a proficient Chinese-English Translator. This role offers an exciting opportunity to be at the heart of our executive operations, ensuring seamless communication, efficient scheduling, and meticulous administrative support. The ideal candidate will demonstrate exceptional organizational skills, bilingual fluency, and a proactive attitude to help drive our company’s success forward.

Join us to contribute your expertise in a fast-paced environment where your efforts make a meaningful impact every day!

Duties

- Provide comprehensive administrative support to the General Manager, including managing calendars via Microsoft Outlook Calendar and coordinating appointments and meetings.
- Act as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette and multi-line phone system management.
- Prepare, proofread, and translate documents from Chinese to English and vice versa, ensuring accuracy and clarity in all communications.
- Manage correspondence through email platforms such as Google Workspace and DocuSign for electronic signatures.
- Handle data entry tasks with precision using Microsoft Office tools, QuickBooks for basic bookkeeping, and maintain organized filing systems both digitally and physically.
- Assist with front desk duties, including greeting visitors, managing phone inquiries, and supporting office operations with clerical tasks such as filing, photocopying, and scheduling.




- Support bookkeeping activities by tracking expenses, processing invoices, and maintaining financial records with attention to detail.

Requirements

- Fluent in both Chinese and English with excellent translation skills; prior experience in bilingual communication preferred.
- Proven office experience with robust organizational skills and the ability to multitask efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, Microsoft Outlook Calendar, QuickBooks, and familiarity with DocuSign.
- Demonstrated clerical experience including data entry, filing systems, proofreading documents, and managing multi-line phone systems.
- Strong interpersonal skills with professional phone etiquette and customer service orientation.
- Ability to type quickly with high accuracy; experience with front desk operations is a plus.
- Knowledge of basic bookkeeping principles using QuickBooks or similar software; familiarity with office equipment such as multi-line phones is advantageous.
- Excellent organizational skills with keen attention to detail; ability to prioritize tasks effectively while maintaining professionalism.

Join us in this vital role where your organizational prowess and bilingual expertise will help streamline our executive operations while providing exceptional support across multiple functions! Pay: $65,000.00-$95,000.00 per year

Benefits

- Casual dress
- Commuter benefits
- Company car
- Dental care
- Discounted or free food
- Flexible schedule
- Life insurance

Work Location: In person

📌 Executive Assistant to the General Manager & Chinese-English Translator (Vancouver)
🏢 Junpei Jewelry
📍 Vancouver