Position Overview The Financial Administrator is responsible for managing the school’s day-to-day financial operations, maintaining accurate financial records, and supporting the long-term financial sustainability of the school. This role works closely with the Principal, Board of Directors, and other administrative staff to ensure compliance with accounting standards, non-profit reporting requirements, and school policies.

Key Responsibilities

Financial Management & Reporting

- Prepare, maintain, and reconcile accurate financial records, including general ledger, accounts payable, accounts receivable, and payroll.
- Prepare monthly, quarterly, and annual financial statements for the Principal and Board of Directors.
- Develop and monitor the annual operating budget in collaboration with school leadership.
- Track restricted and unrestricted funds, ensuring compliance with donor and grant requirements.

Tuition & Fees Administration

- Manage tuition billing, payment plans, and financial aid disbursement.
- Communicate with families regarding invoices, payment deadlines, and outstanding balances.
- Coordinate with admissions staff on enrollment deposits and refund policies.

Compliance & Audit

- Ensure compliance with applicable federal, provincial, and non-profit financial regulations.
- Prepare and coordinate materials for annual audits and work with external auditors as needed.
- Maintain internal controls to safeguard the school’s assets

Payroll & Perks Administration

- Process payroll accurately and on time, ensuring compliance with CRA requirements.
- Administer employee benefits and maintain accurate HR and payroll records.
- Track vacation, sick time, and other leave balances.





Board & Stakeholder Support

- Provide timely financial updates and analysis to the Principal and Board Finance Committee.
- Support strategic planning by modeling financial scenarios and forecasting cash flow.
- Assist with grant applications, reporting, and donor stewardship by providing financial data.

Qualifications Education & Experience

- Diploma or degree in Accounting, Finance, or Business Administration (CPA designation or in progress preferred).
- Minimum 3–5 years of accounting or financial administration experience, preferably in a non-profit or educational environment.
- Familiarity with non-profit accounting standards and CRA charity reporting requirements is an asset.

Skills & Competencies

- Strong proficiency with accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
- Excellent organizational skills and attention to detail.
- Ability to communicate financial information clearly to non-financial stakeholders.
- Strong ethical standards, confidentiality, and commitment to the school’s mission.

APPLY HERE: https://apply-to-hca.paperform.co/ Job Type: Full-time

Pay: $35,327.70-$56,546.38 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Ability to commute/relocate:
- Halifax, NS B3N 1Y6: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- Halifax Christian Academy is a Christian school, and our staff are expected to support and contribute to our Christian mission and values. Please describe your Christian faith and/or your connection to a Christian church or community.

Experience:
- Finance: 3 years (preferred)

Work Location: In person

📌 Financial Administrator (Halifax Regional Municipality)
🏢 Halifax Christian Academy
📍 Halifax Regional Municipality