Department of Electrical and Computer Engineering

Price Faculty of Engineering

Position number: 04346

Date posted: August 14, 2026

Job details

Graduate Program Advisor - AA1 (CUPE 1482) Existing Regular Full-Time (Budget Funded)

Full-time:

Yes

Permanent

Yes

Work schedule

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary

$28.99 to $40.40 per hour ($52,761.80 to $73,528.00 per annum)

Expected Start Date

September 28, 2026

Trial/Probation period

840 hours worked For more information please contact: Janice Lane - [email protected]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

- University Bachelor’s degree in a related discipline required.
- An acceptable equivalent combination of experience and education may be considered.

EXPERIENCE:

- At least 1 year of directly related administrative experience working in a Student support environment required.
- Understanding of a Graduate Student Program is preferred.
- Knowledge of University of Manitoba policies and procedures preferred.
- Working knowledge of immigration rules as it pertains to International students preferred.
- Demonstrated experience providing support to international students preferred.
- Must be proficient in using advanced features associated with Microsoft office (Word, Excel, TEAMS, forms) and general office digital platforms (ZOOM, Internet, email, windows).
- Previous experience working with Committees and providing administrative support to committee chairs. including preparing minutes & agendas is required.

SKILLS AND ABILITIES:

- Ability to communicate in an articulate, knowledgeable, diplomatic and persuasive manner both verbally and in writing is required.
- Must demonstrate highly developed interpersonal skills with the ability to work effectively with all levels of staff, students, and the public in a professional manner.
- Knowledge of university regulations, programs, and procedures is an asset.
- Must be dependable, self-motivated, possess a strong work ethic with the ability to work independently.
- Demonstrated problem-solving skills with an innovative and flexible approach to finding solutions are required.
- Demonstrated ability to understand and deal with student problems and to foster a customer focused environment with a genuine interest in helping students is required.
- Experience working with university related computer programs – including; Slate, Aurora and Drupal is an asset.
- Excellent organizational skills are required, including planning & organizing multiple work priorities and managing competing deadlines.
- Attention to detail and accuracy in work is required.
- Proven ability to coordinate workflow, identify processes requiring improvements and recommend, develop and implement modifications to improve efficiency is required.
- Must be able to contribute to a respectful and collegial work workplace.
- Ability to manage confidential information and maintain confidentiality that follows FIPPA & PHIA requirements is required.
- Demonstrated ability to establish priorities, guidelines and procedures is required.
- Must display professionalism, discretion, and patience in stressful situations.
- High level of cultural awareness, sensitivity and empathy is required.
- Satisfactory work record,



including satisfactory attendance and punctuality, is required.

Key responsibilities

Graduate Student Program Administration & Academic Progression

- Serve as a primary departmental/program resource for graduate students, interpreting applicable policies, procedures, regulations and program requirements.
- Meet with students to review program plans and registration requirements.
- Maintain graduate student records and database information and monitors students' academic progression.
- Audit student progress each term, identifying academic difficulties, registration deficiencies, holds, failed grades, GPA concerns and time-in-program deadlines.
- Advise Faculty Advisors of student progress and participates in student performance meetings as required.
- Provide advice, support and appropriate referrals to students.
- Process leaves of absence, deferred examinations, course exemptions, extensions, advanced credits and other graduate student requests.
- Coordinate Annual Progress Reports, Change of Grade forms, advisory committee forms and other academic documentation.
- Coordinate thesis proposals, examinations and program defences.
- Verify advisory committee membership and University eligibility requirements for thesis examinations.
- Track graduate course grade entry and facilitates late-grade submissions.
- Conduct graduation audits to ensure students have satisfied Department/Program and Faculty of Graduate and Postdoctoral Studies requirements.
- Run required student/program reports according to FGS deadlines.
- Provide problem-solving assistance to students, faculty and staff and makes appropriate referrals.

Graduate Admissions, Registration & Applicant Administration

- Advise prospective students regarding FGS, ECE and BME admission requirements.
- Liaise with FGS, faculty members and applicants throughout the admissions process.
- Evaluate Canadian and international academic documentation and transcripts for admission purposes.
- Calculate GPAs for admission, entrance scholarships, awards and advanced credit purposes.
- Facilitate departmental/program admission review and ensures appropriate Faculty Advisor, Graduate Committee or Program Director approvals.
- Coordinate late, rush and deferred admissions.
- Advise applicants regarding outstanding documentation and application status.
- Track applicant progress and maintains relevant admissions information.
- Advise students regarding registration procedures and requirements.
- Provide information regarding appropriate course loads and courses based upon program requirements and academic approvals.
- Process prerequisite overrides and registrations where authorized.
- Liaise with academic departments regarding special permissions and registration.
- Process late registration documentation and requests relating to late voluntary withdrawals.

Graduate Program Governance, Awards & Academic Coordination





- Provide administrative support and advice to the Department Graduate Committee.
- Participate in Graduate Committee meetings, provides input, prepares agendas and records minutes.
- Provide guidance and information to Department Council/Graduate Committee regarding FGS and Registrar's Office policies, procedures and regulations.
- Coordinate and implement approved graduate program and course changes.
- Coordinate the Department's annual Graduate Calendar submission and identifies/recommends revisions for consideration by the Associate Head/Graduate Committee.
- Coordinate course offerings with the Department and Faculty and facilitates scheduling through the appropriate University systems.
- Coordinate departmental and Faculty and other related (e.g. UMGF, Women in Engineering) graduate awards, including calls for applications, eligibility review, applicant inquiries and processing of award allocations.
- Coordinate Ph.D. candidacy examinations, including scheduling, examination administration, advertising and invigilation arrangements.
- Coordinate graduate research seminars.
- Support major graduate-program initiatives and reviews, including Academic Program Reviews and other FGS requirements.

Program Communication, Records, Liaison & Operational Support

- Serve as a point of contact for ECE and BME graduate program inquiries and correspondence.
- Communicate with students, faculty, staff, University units, external organizations and the public.
- Liaise with University departments and external agencies to facilitate graduate program administration.
- Prepare, process and expedite departmental and Faculty documentation.
- Provide information and administrative guidance to approximately 50 Faculty-student advisors.
- Maintain graduate program websites for ECE and BME.
- Prepare and maintain statistical information concerning graduate programs, applicants and students.
- Prepare graduate seminar communications, posters and program announcements.
- Support specific departmental/program projects as assigned.
- Perform other related duties as assigned.
- Provide reception support for the Department in the absence of the General Office Assistant.
- Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Graduate Program Advisor(CUPE 1482) (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg