Job Summary

We are seeking a dedicated and organized Administrative Assistant to join our healthcare team. In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our medical office. Your energetic approach and attention to detail will help facilitate productive patient flow, manage appointments, and maintain accurate records.

This position offers an exciting opportunity to contribute to a dynamic healthcare environment while developing your administrative and customer service skills.

Responsibilities

- Greet patients and visitors warmly at the front desk, providing excellent customer service and support
- Manage multi-line phone systems, answer inquiries, and direct calls efficiently using professional phone etiquette
- Schedule, confirm, and reschedule patient appointments using office management software
- Perform data entry tasks accurately, including updating patient records and billing information in QuickBooks and other systems
- Maintain organized filing systems both physically and digitally, ensuring easy retrieval of documents
- Assist with clerical duties such as photocopying, faxing, proofreading documents, and preparing correspondence
- Support medical staff with administrative tasks including document preparation, insurance verification, and basic bookkeeping

Skills





- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation and communication
- Strong computer skills with the ability to learn new software quickly and efficiently
- Previous office experience with a focus on administrative support in a healthcare or dental setting is highly desirable
- Excellent organizational skills with keen attention to detail for accurate data entry and record keeping
- Exceptional customer service skills with professional phone etiquette and the ability to handle multiple tasks simultaneously
- Experience with front desk operations, filing systems, and multi-line phone systems
- Knowledge of medical office procedures, including appointment scheduling, patient check-in/out processes, and basic billing practices
- Ability to proofread documents carefully to ensure accuracy before submission or distribution

Join us in delivering outstanding healthcare support! This paid position offers an engaging environment where your organizational talents will directly impact patient care. We value proactive individuals who thrive in fast-paced settings and are eager to grow their administrative expertise within a supportive team. Pay: $20.00-$24.00 per hour

Work Location: In person

📌 Helse Scarborough Admin
🏢 OASIS MEDICAL CLINIC
📍 Scarborough